Admin Clerk: Facilities Management Ref No: 2026/298

POST 25/148 : ADMIN CLERK: FACILITIES MANAGEMENT REF NO: 2026/298

SALARY : R237 453 per annum

CENTRE : Kimberley Regional Office

REQUIREMENTS : A minimum of a National Senior Certificate/ Grade 12/ equivalent qualification.

No experience required. Arrange travelling and accommodation. Check

correctness of subsistence and travel claims of officials and submit to manager

for approval. Wide range of office administrative tasks, good telephone

etiquette, demonstrative computer literacy, relevant legislation, basic financial

administration, advanced communication (verbal and written) sound

organisational skill, good people skill, language skills, ability to communicate

well with people at deferent levels, basic numeracy, interpersonal skills, office

administration and organisational skills, planning and organising, ability to act

with tact and discretion, people orientated, hardworking, resourceful, self-

motivated, trust worthy, creative. Willing to adapt work schedule in accordance

with office requirements.

DUTIES : Ensure coordination and record complaints. Ensure that all complaints are

recorded and attended to. Approve the complaints on Archibus System. Update

the status on the Workx4u system using quotation. Capture quotation on the

spreadsheet. Follow up on quotation from Works Managers. Check quotation

versus the complaints and calculations. Administer and capture payments.

Capture approved funds on the system and forward to SCM for order. Follow

up on outstanding orders to be issued from SCM. Receive invoices from SCM,

update and forward works manager for certification. Receive the certified

invoices from works managers. Adhere to 30 days payments of service

providers. Receive a recommended report from Control Works Manager.

Submit the complaints reports to DD for approval. Compile the 415 forms with

the reports and forward to works manager. Receive 415 forms from control

works manager forward to DD for funds approval. Compile accruals. Render

general clerical support services. Record, organise, store, capture and retrieve

correspondence and data. Update registers and statistics. Handle routine

enquiries. Make photocopies and receive or send facsimiles. Distribute

documents/packages to various stakeholders as required. Keep and maintain

the filing system for the component. Type basic letters and/or other

correspondence when required. Keep and maintain the incoming and outgoing

register of the component. Provide supply chain clerical support services within

the component. Provide personnel administration clerical support services

within the component. Maintain a leave register for the component. Keep and

maintain personnel records in the component.

ENQUIRIES : Ms A Xentsa Tel No: (053) 838 5345

APPLICATIONS : For Kimberly Regional Office: Email to: RecruitKIM26-22@dpw.gov.za

A minimum of a National Senior Certificate/ Grade 12/ equivalent qualification. No experience required. Arrange travelling and accommodation. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Wide range of office administrative tasks, good telephone etiquette, demonstrative computer literacy, relevant legislation, basic financial administration, advanced communication (verbal and written) sound organisational skill, good people skill, language skills, ability to communicate well with people at deferent levels, basic numeracy, interpersonal skills, office administration and organisational skills, planning and organising, ability to act with tact and discretion, people orientated, hardworking, resourceful, self- motivated, trust worthy, creative. Willing to adapt work schedule in accordance with office requirements.

Ensure coordination and record complaints. Ensure that all complaints are recorded and attended to. Approve the complaints on Archibus System. Update the status on the Workx4u system using quotation. Capture quotation on the spreadsheet. Follow up on quotation from Works Managers. Check quotation versus the complaints and calculations. Administer and capture payments. Capture approved funds on the system and forward to SCM for order. Follow up on outstanding orders to be issued from SCM. Receive invoices from SCM, update and forward works manager for certification. Receive the certified invoices from works managers. Adhere to 30 days payments of service providers. Receive a recommended report from Control Works Manager. Submit the complaints reports to DD for approval. Compile the 415 forms with the reports and forward to works manager. Receive 415 forms from control works manager forward to DD for funds approval. Compile accruals. Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type basic letters and/or other correspondence when required. Keep and maintain the incoming and outgoing register of the component. Provide supply chain clerical support services within the component. Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component.

For Kimberly Regional Office: Email to: RecruitKIM26-22@dpw.gov.za Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application. Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified. Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate. This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant. Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for. Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email. Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Note: It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA. Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful. Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS

Applications: RecruitKIM26-22@dpw.gov.za