Administration Clerk: Management And Governance Ref No

POST 25/558 : ADMINISTRATION CLERK: MANAGEMENT AND GOVERNANCE REF NO:

SALARY : R237 453 per annum (Level 05)

CENTRE : Maitland

REQUIREMENTS : National Senior Certificate (or equivalent). Knowledge of clerical duties,

practices as well as the ability to capture data, taking minutes, operate

computer and collecting statistics. Knowledge and understanding of the

legislative framework governing the Public Service. Knowledge of working

procedures in terms of the working environment. Skills: Computer skills.

Planning and organisation. Language. Good verbal and written communication

skills.

DUTIES : Render general clerical support services. Record, organise, store, capture and

retrieve correspondence and data. Update registers and statistics. Keep and

update databases of the management and governance projects. Handle

routine enquiries and keep record of enquiries. Make photocopies and receive

or send facsimiles and e-mails when necessary. Distribute

documents/packages to various stakeholders as required. Keep and maintain

the filing system for the component. Type letters, presentations, training

material, minutes, business plans and/or other correspondence when required.

Keep and maintain the incoming and outgoing document register of the

component. Assist with meeting arrangements. Render reception duties where

applicable. Assist with office support duties within the component Management

and Governance. Provide supply chain clerical support services within the

component. Liaise with internal and external stakeholders in relation to

procurement of goods and services. Assist the Admin Support Officer with

procurement processes. Stock control for the component. Keep and maintain

the asset register of the component. Provide personnel administration clerical

support services within the component. Maintain a leave register for the

component. Keep and maintain personnel records in the component. Keep and

maintain the attendance register of the component. Arrange travelling and

accommodation and claims. Keep detail records of the units visits and activities

in schools. Provide financial administration support services in the component.

Capture and update expenditure in the component. Check correctness of

subsistence and travel claims and submit for approval. Handle telephone call

record book, telephone accounts and petty cash for the component.

ENQUIRIES : Mr W Abrahams Tel No: (021) 514 6921

National Senior Certificate (or equivalent). Knowledge of clerical duties, practices as well as the ability to capture data, taking minutes, operate computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of the working environment. Skills: Computer skills. Planning and organisation. Language. Good verbal and written communication skills.

Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update registers and statistics. Keep and update databases of the management and governance projects. Handle routine enquiries and keep record of enquiries. Make photocopies and receive or send facsimiles and e-mails when necessary. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters, presentations, training material, minutes, business plans and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Assist with meeting arrangements. Render reception duties where applicable. Assist with office support duties within the component Management and Governance. Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Assist the Admin Support Officer with procurement processes. Stock control for the component. Keep and maintain the asset register of the component. Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation and claims. Keep detail records of the units visits and activities in schools. Provide financial administration support services in the component. Capture and update expenditure in the component. Check correctness of subsistence and travel claims and submit for approval. Handle telephone call record book, telephone accounts and petty cash for the component.