Administration Clerk Ref No: 314

POST 25/557 : ADMINISTRATION CLERK REF NO: 314

SALARY : R237 453 per annum (Level 05)

CENTRE : Kuils River

REQUIREMENTS : National Senior Certificate (or equivalent). Knowledge: Knowledge of

administration duties and practices as well as the ability to capture data,

operate a computer and collect information; Knowledge and understanding of

the legislative framework governing the Public Service; Knowledge of working

procedures in terms of the working environment. Skills: Numeracy, literacy,

typing, computer literacy, language skills; Attention to detail (accuracy),

Planning and organisation; Good verbal and written communication; Budgeting

and finance; Flexibility and teamwork.

DUTIES : Render course administration and logistical support for programme delivery:

Logistical and secretarial support for meetings, workshops and functions;

Booking of venues; Arranging for catering; Follow up and confirm course

attendance; Liaise with stakeholders; Prepare meeting packs and material;

Setting up of venues/ Set up of participant profiles/Share links; Liaising with

schools to host training sessions; Arrange for welcoming and thanking

facilitators; Set up and prepare training venues; Handle course registration:

online course registration; prepare registration tables, signage etc. Arrange

travelling and accommodation; Administer subsistence and travel (S&T)

claims. Provide general clerical support services: Record, organise, store,

capture and retrieve correspondence and data; Update registers and

databases; Handle routine enquiries; Make photocopies; Distribute

documents/packages to various stakeholders as required; Keep and maintain

the filing system for the component: Filing of documents; Record keeping. Type

letters and/or other correspondence when required: Compile letters. Keep and

maintain the incoming and outgoing document register of the component:

Capture and update the IMS system for submissions and circulars; IMS

number generation; Route submissions/circulars/documents; Track

documents and submissions and correspondence. Provide supply chain

clerical support services: Capture and update expenditure; Keep record of

budget allocation; Check the correctness of subsistence and travel claims of

officials and submit them for approval.

ENQUIRIES : Mr G De Bruyn Tel No: (021) 834 2800

National Senior Certificate (or equivalent). Knowledge: Knowledge of administration duties and practices as well as the ability to capture data, operate a computer and collect information; Knowledge and understanding of the legislative framework governing the Public Service; Knowledge of working procedures in terms of the working environment. Skills: Numeracy, literacy, typing, computer literacy, language skills; Attention to detail (accuracy), Planning and organisation; Good verbal and written communication; Budgeting and finance; Flexibility and teamwork.

Render course administration and logistical support for programme delivery: Logistical and secretarial support for meetings, workshops and functions; Booking of venues; Arranging for catering; Follow up and confirm course attendance; Liaise with stakeholders; Prepare meeting packs and material; Setting up of venues/ Set up of participant profiles/Share links; Liaising with schools to host training sessions; Arrange for welcoming and thanking facilitators; Set up and prepare training venues; Handle course registration: online course registration; prepare registration tables, signage etc. Arrange travelling and accommodation; Administer subsistence and travel (S&T) claims. Provide general clerical support services: Record, organise, store, capture and retrieve correspondence and data; Update registers and databases; Handle routine enquiries; Make photocopies; Distribute documents/packages to various stakeholders as required; Keep and maintain the filing system for the component: Filing of documents; Record keeping. Type letters and/or other correspondence when required: Compile letters. Keep and maintain the incoming and outgoing document register of the component: Capture and update the IMS system for submissions and circulars; IMS number generation; Route submissions/circulars/documents; Track documents and submissions and correspondence. Provide supply chain clerical support services: Capture and update expenditure; Keep record of budget allocation; Check the correctness of subsistence and travel claims of officials and submit them for approval.