Administration Officer Investment Analysis Ref No: 2026/293

POST 25/143 : ADMINISTRATION OFFICER INVESTMENT ANALYSIS REF NO: 2026/293

SALARY : R338 106 per annum

CENTRE : Head Office (Pretoria)

REQUIREMENTS : A minimum of three-year tertiary qualification (NQF Level 06) / National

Diploma in Public Admin/ Property Management / or related field. Be in

possession of a valid driver’s licence. Knowledge: Knowledge of office and

project administration and management. Skills: Time management. People

management. Interpersonal and communication skills. Proven planning and

organizational skills. Financial management and reconciliation skills. Excellent

communication (written and verbal). Computer literacy and operating of MS

Office Suite. Knowledge of LOGIS, BAS and Clickit will be an added

advantage. Personal Attributes: Trustworthy. Dependable. Innovative.

Hardworking. Analytical thinking. Ability to work under pressure. Self-

motivated. Creative.

DUTIES : Perform office administrative activities. Administrate office correspondence,

documents and reports. Liaise with stakeholders relevant to the office. Prepare

documentation for meetings, agendas, minutes of meetings, presentations and

reports. Procure office logistical requirements. Manage petty cash claims when

necessary. Administrative Leave Arrangements. Manage the flow of

information and documents in the office. Record incoming and outgoing mail,

distribute to relevant managers and assist with tracking of documentation.

Manage communication to and from the office. Process forms and documents

related to claims, payments and invoices. Assist all members of the unit with

travel arrangements and manage the approval and claim processes. Maintain

the Commitment Register. Prepare that annual procurement plan. Monitor and

Reconcile expenditure. Compile and submit budget reports. Indicate Budget

adjustments as required and manage the process. Maintain project list and

status of projects. Prepare quarterly and annual project reports. Provide budget

information to the manager and colleagues. Handle queries from PPM, KAM,

Regional Offices, Project Managers and other User Departments. Project

Support: receiving projects, copying, request for files to be opened at Registry,

allocation, binding, project tracing, project reporting, deadline monitoring,

support project managers in collecting data, scanning completed reports, filing

completed reports.

ENQUIRIES : Mr V Bedesi, Cell No: (072) 561 9731

APPLICATIONS : For Head Office: Email to: Recruitment26-64@dpw.gov.za

A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Admin/ Property Management / or related field. Be in possession of a valid driver’s licence. Knowledge: Knowledge of office and project administration and management. Skills: Time management. People management. Interpersonal and communication skills. Proven planning and organizational skills. Financial management and reconciliation skills. Excellent communication (written and verbal). Computer literacy and operating of MS Office Suite. Knowledge of LOGIS, BAS and Clickit will be an added advantage. Personal Attributes: Trustworthy. Dependable. Innovative. Hardworking. Analytical thinking. Ability to work under pressure. Self- motivated. Creative.

Perform office administrative activities. Administrate office correspondence, documents and reports. Liaise with stakeholders relevant to the office. Prepare documentation for meetings, agendas, minutes of meetings, presentations and reports. Procure office logistical requirements. Manage petty cash claims when necessary. Administrative Leave Arrangements. Manage the flow of information and documents in the office. Record incoming and outgoing mail, distribute to relevant managers and assist with tracking of documentation. Manage communication to and from the office. Process forms and documents related to claims, payments and invoices. Assist all members of the unit with travel arrangements and manage the approval and claim processes. Maintain the Commitment Register. Prepare that annual procurement plan. Monitor and Reconcile expenditure. Compile and submit budget reports. Indicate Budget adjustments as required and manage the process. Maintain project list and status of projects. Prepare quarterly and annual project reports. Provide budget information to the manager and colleagues. Handle queries from PPM, KAM, Regional Offices, Project Managers and other User Departments. Project Support: receiving projects, copying, request for files to be opened at Registry, allocation, binding, project tracing, project reporting, deadline monitoring, support project managers in collecting data, scanning completed reports, filing completed reports.

For Head Office: Email to: Recruitment26-64@dpw.gov.za Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application. Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified. Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate. This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant. Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for. Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email. Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Note: It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA. Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful. Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS

Applications: Recruitment26-64@dpw.gov.za