POST 25/552 : ADMINISTRATIVE OFFICER REF NO: 311
SALARY : R338 106 per annum (Level 07)
CENTRE : Maitland
REQUIREMENTS : An appropriate degree/diploma with 3 years' relevant experience in an
Examination or Educational environment or A National Senior Certificate (or
equivalent) with 6 years' relevant experience in an Examination or Educational
environment. A valid driver’s licence (excluding code A/A1. Knowledge: Project
Planning; Relevant National and Provincial legislation and regulations
pertaining to Finance; Relevant National and Provincial Legislation and
regulations pertaining to Human Resource Management; SA Schools Act (as
revised); General and Further Education and Training Quality Assurance Act
(as revised); Relevant National and Provincial legislation pertaining to Conduct,
Administration and Management of Assessment (SC-Report 550 / NSC /
ABET); Education Department Service Delivery Charter (Batho Pele); Western
Cape Education Department Service Delivery Model; PFMA (1999) as
amended; new developmental trends in the printing industry. Skills: Written and
verbal communication (at least 2 official languages of the province); Numeracy
skills; Literacy skills; Team building; Motivational; Planning and organizing;
People management skills; Computer literacy (Microsoft Office); Writing.
DUTIES : Administer the Printing Process regarding question Papers: Plan and Prioritise
question papers according to the Project Plan (including exam timetables);
Verify the number of question paper files received from Division Processing
Question Papers and sign acknowledgement of receipt; Update management
plans to inform printing, packing and distribution processes (timeframes,
delivery dates, printing information); Administer the digipath process for routing
print jobs; Report to supervisor (daily); Oversee that the printing quality
corresponds with what has been requested by the client; Signing off first proof;
Ensure integrity of examination papers and that the security and standard
operating procedures are follows; Ensure by means of continuous random
checks that the quality of the printing work is according to specification; Ensure
that all damaged and spoilt question papers are destroyed according to
procedures. Administer all other printing processes (other than Question
Papers): Plan and prioritise all incoming printing requests; Liaise with client if
necessary, regarding printing request; Ensure that printing is done according
to client specifications and within timeframes; Ensure by means of continuous
random checks that the quality of the printing work is according to specification.
Oversee the sealing process (question papers and other printing): Plan and
prioritise sealing process requests; Oversee that the sealing quality
corresponds with what has been requested by the client; Ensure by means of
continuous random checks that the quality of the sealing work is according to
specification. Administer the Storeroom: Oversee stocktaking on regular basis
and ensure that stock levels are correct; Ensure that keeping abreast of newest
technology (printing equipment and consumables); Responsible for the
specifications and quotation regarding technology and consumables;
Responsible for the verification of invoices; Ensure that invoices are sent to
Division Administrative Support Services for payment. Administer the process
for repairs and maintenance of Equipment: Responsible for quotations from
service providers; Responsible for certifying that services rendered were
satisfactory and that the supplier is entitled to payment; Arrange for payments.
Responsible for Security in Printing Room/Building: Ensure security on the
printing floor; Maintain the security system (Electronic System); Responsible
for the monitoring security at printing room (restricted areas) (Electronic
System); Ensure that security systems are in working condition and upgraded
Regularly; Responsible for reporting any problems relating to the security
system to management and service provider; Responsible for access in
printing room (Access clearance); Responsible for keys for lock-up of the
building and locks of the strongroom and storeroom. Responsible for software
matters (Printing Equipment): Identify problem areas and arrange for corrective
steps; Responsible for the upgrading of software; Responsible for submission
to upgrade software; Send it to Management for approval. Supervisory: Plan
and organise work of print operators; Continuous evaluation of staff (PERMIS);
Performance Management (PERMIS); Leave Management; Training and
development of staff in division; Disciplinary responsibility and corrective steps
to improve performance.
ENQUIRIES : Mr D Pretorius Tel No: (021) 467 2945