Administrative Officer Ref No: Hrmc 52/26/8

POST 25/42 : ADMINISTRATIVE OFFICER REF NO: HRMC 52/26/8

SALARY : R338 106 - R398 277 per annum (Level 07), (a basic salary)

CENTRE : Head Office: Tshwane

REQUIREMENTS : An undergraduate qualification in Office Management and Technology,

Business Management, Administration Management or a related field at NQF

Level 6 as recognized by SAQA. A minimum of 1 years experience in

administration is required. Knowledge of the Public Service Regulation.

Extensive knowledge of various filing systems. Knowledge of Office

Administration methodologies. Knowledge and Understanding of Departmental

Legislations and Prescripts. Knowledge of the Public Finance Management Act

(PFMA) and National Treasury Regulations. Knowledge of Supply Chain

Management processes. Required skills and competencies: Analytical

thinking. Planning and organising. Problem Solving. Financial Administration.

Interpersonal skill. Customer Focus. Office Administration. MS Office (MS

Word, Excel, PowerPoint). Multi-Tasking. Financial Administration. Teamwork.

Time Management. Planning and Organising. Good verbal and written.

Communication skills. Patriotic, Honesty, Integrity and Accountability.

DUTIES : The successful candidates will be responsible for, amongst others, the

following specific tasks: Implement the administrative operations of the office.

Perform general administrative activities in support of the unit. Draft

submissions, reports, memorandums, and minutes for the unit. Conduct

records and document management both manually and electronically. Provide

support in completing and processing subsistence claims. Keep track of all

incoming work and ensure that all deadlines are met. Liaise with all

stakeholders relevant to the office. Administer leave arrangements. Process

forms and documents related to claims, payments, invoices and consultant

fees relevant to the office. Type correspondence as and when required.

Oversee office equipment and organise maintenance and repairs as required.

Provide logistical services in the functional unit. Ensure innovation and service

delivery within the Unit. Ensure the implementation of effective risk and

compliance management practices. Support digital transformation initiatives.

Ensure effective and efficient management of human, physical and financial

resources within the Unit. Coach and guide staff on best practices and

compliance with regulatory requirements.

ENQUIRIES : Head Office: Mr R Mohlaka Tel No: (012) 406 4246

APPLICATIONS : Applications compliant with the “Directions to Applicants” above, must be

submitted online at https://erecruitment.dha.gov.za

Head Office, Hallmark Building: Physical address: 230 Johannes Ramokhoase

Street, Pretoria, 0001

An undergraduate qualification in Office Management and Technology, Business Management, Administration Management or a related field at NQF Level 6 as recognized by SAQA. A minimum of 1 years experience in administration is required. Knowledge of the Public Service Regulation. Extensive knowledge of various filing systems. Knowledge of Office Administration methodologies. Knowledge and Understanding of Departmental Legislations and Prescripts. Knowledge of the Public Finance Management Act (PFMA) and National Treasury Regulations. Knowledge of Supply Chain Management processes. Required skills and competencies: Analytical thinking. Planning and organising. Problem Solving. Financial Administration. Interpersonal skill. Customer Focus. Office Administration. MS Office (MS Word, Excel, PowerPoint). Multi-Tasking. Financial Administration. Teamwork. Time Management. Planning and Organising. Good verbal and written. Communication skills. Patriotic, Honesty, Integrity and Accountability.

The successful candidates will be responsible for, amongst others, the following specific tasks: Implement the administrative operations of the office. Perform general administrative activities in support of the unit. Draft submissions, reports, memorandums, and minutes for the unit. Conduct records and document management both manually and electronically. Provide support in completing and processing subsistence claims. Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the office. Administer leave arrangements. Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office. Type correspondence as and when required. Oversee office equipment and organise maintenance and repairs as required. Provide logistical services in the functional unit. Ensure innovation and service delivery within the Unit. Ensure the implementation of effective risk and compliance management practices. Support digital transformation initiatives. Ensure effective and efficient management of human, physical and financial resources within the Unit. Coach and guide staff on best practices and compliance with regulatory requirements.