POST 25/553 : ADMINISTRATIVE SUPPORT OFFICER REF NO: 312
SALARY : R338 106 per annum (Level 07)
CENTRE : Kuils River
REQUIREMENTS : National Senior Certificate (or equivalent) and an appropriate Diploma/Degree
or equivalent. 3 years' relevant experience. A valid driver’s licence (excluding
code A/A1). Knowledge: Knowledge of provincial and national education
policies and procedures; Knowledge of relevant legislation/policies/prescripts
and procedures; Basic financial administration. Skills: Numeracy; Literacy;
Computer Literacy; Language skills; Project Management; Strong conceptual
and formulation skills; Analytical skills; Strong leadership skills with specific
reference to the ability to display thought leadership in complex applications;
Team building and strong inter-personal skills; Excellent communication skills;
Outstanding planning, organizing and people management skills; Presentation
skills.
DUTIES : Render line administrative support services: Provide administrative support
with regards to the teacher appreciation and recognition programmes and
projects: Liaise with and provide support to districts and schools; Assist with
administrative processes; Assist with financial and procurement (of goods and
services) processes: Compile requisition forms for submission; Coordination of
travel and subsistence claims; Provide administrative support with regards to
the delivery of provincial and national teacher professional development
initiatives: Assist with administrative processes. Perform administrative tasks:
Type out registers; Produce name tags for participants to seminars; Verify
claims are correct and properly processed; Assist with financial and
procurement (of goods and services) processes. Maintain database for the in-
service bursary scheme for educators: Updating the bursary scheme database:
Verify bursary forms and supporting documents; Capture bursary holders’
details. Report on bursary holders and course statistics; Draw data and compile
reports. Assist with the management and implementation of the Continuous
Professional Teacher Development Management System (CPTD MS): Assist
with the communication to Head Office components, Districts and stakeholders
regarding the implementation of the CPTD MS; Provide support to the
provincial coordinator regarding seminars, workshops, meetings and general
queries; Receive attendance registers, update them on the system, and keep
track of registers for CPTD MS professional development point uploading.
Render general administrative support services: Ensure and advise on the
effective flow of information and documents to and from the component;
Ensure the safekeeping of all documentation in line with relevant legislation
and policies; Obtain inputs and collate and compile reports, e.g.: Progress
reports; Monthly reports; Management reports. Scrutinise routine
submissions/reports and make abbreviated notes and/or recommendations for
the manager; Respond to enquiries received from internal and external
stakeholders; Draft documents as required; Collect, analyse and collate
information requested by the manager; Ensure that travel arrangements are
well coordinated. Provide support to the manager regarding meetings:
Scrutinise documents to determine actions/information/documents required for
the meeting; Collect and compile all necessary documents for management, to
inform management on the contents; Record minutes/decisions and
communicate to relevant role-players, follow-up on progress made and prepare
briefing notes for the manager; Coordinate logistical arrangements for
meetings when required. Render advice and liaise with regard to administrative
matters: Keep updated on WCED administrative policies; Studies the relevant
Public Services and departmental prescripts/policies and other documents and
ensure that the application thereof is understood properly; Remain abreast with
procedures and processes that apply to the component; Compile reports and
submissions on request.
ENQUIRIES : Mr G De Bruyn Tel No: (021) 834 2800