Assistant Registrar Of Deeds: Legislation Ref No

POST 25/58 : ASSISTANT REGISTRAR OF DEEDS: LEGISLATION REF NO:

SALARY : R932 292 per annum (Level 11), (all-inclusive package to be structured in

accordance with MMS)

CENTRE : Gauteng (Pretoria)

REQUIREMENTS : Minimum requirements: Applicants must be in a possession of a Grade 12

Certificate and a National Diploma in Law / Deeds Registration Law with

Advanced Diploma in Estate Planning and Administration / Buris / B Proc / LLB

or related equivalent qualification. Minimum of 4 years’ experience as Senior

Examiner / Deeds Registration Assistant Law Lecturer. A valid driver’s licence.

Knowledge on registration of Deeds. Knowledge of Document Tracking

Systems (DOTS). Interpretation of statutes. Examination of Deeds. Human

Resource prescripts. Project Management. Computer skills. Communication

skills. Letter drafting skills. Organising. Problem solving. Interpersonal skill.

Supervisory. Policy analysis and Development. Report writing.

DUTIES : Provide guidelines to deeds registries and conveyances on new legislation and

court cases; Peruse all government gazettes containing legislation. Draft

circular containing to provision in respect of registration matters that are

contained in a new legislation. Issue the approved circular to all Registrars of

Deeds, Deeds Examiners and Law Society of SA. Check if all examiners are

in possession of updated legislation. Furnish commentary and advice

regarding draft legislation; Peruse the draft legislation e.g. Sectional Title

Scheme Management Act 8 of 2011 which was administrated by Department

of Human Settlement. Provide advice to the relevant departments. Prepare

draft legislation on deeds registration; Obtain proposal for amendment of

Deeds Registries Act 47 of 1937 from members of Deeds Regulation Board

and Sectional Title Act 95 of 1986 from Sectional Title Regulation Board. Draft

Deeds Registries and Sectional title amendment bill. Draft government notices

in order to amend the regulations to the Act 47 of 1937. Draft submission to the

Minister together with cabinet memorandum and memorandum on the object

of amendment bill. Provide legal opinions on appeals by conveyances. Obtain

appeal documentation from the conveyances. Conduct necessary research

which will include different legislations. Prepare opinion that must be approved

and signed by Chief Registrar of Deeds. Send approval documents to relevant

Registrars of Deeds and Conveyances. Attend to Ministerial, DG, public and

other enquiries. Attend to tasks from Ministerial / DG which relate to Deeds

Registration. Conduct necessary research pertaining to deeds registration

which will include the investigation of different legislation / deeds search. Write

a letter of enquiry. Draft a memo to the Minister or Director-General. Attend to

letters, telephone, e-mails from the general public. Attend to requests from the

public for appointment of arbitrator in terms of act 95 of 1986 STA. Write a letter

of appointment to the arbitrator and notification letter to the client. Provide legal,

secretarial and administrative support to the Deeds Registries Regulation

Board, Sectional Title Regulation Board and the Registrars Conference and

Surveyor Generals Conferences. Draft memo to the Minister for appointment

of board members. Send letters of appointment to members of the board. Draft

the invitation letters to board members for proposal of amendment of the act.

Compile a memo to Surveyor-General and Registrars of Deeds for proposal of

the act. Draft agenda with the inputs from the board members, Registrars, and

Surveyor Generals. Attend the meeting as an observer and provide advice to

the board members in respect to the proposal. Draft the minutes for the

meeting. Draft the legislation. Send the conference resolution to be published.

ENQUIRIES : Ms P Matsemela Tel No: (012) 338 7123 and Mr A Strydom Tel No: (012) 338

7123

APPLICATIONS : Applications can be submitted by hand delivery during office hours to: Office of

the Chief Registrar of Deeds at 600 Lillian Ngoyi Street, Berea Park, Pretoria,

0002 or apply using Deeds Online Job Application Portal;

https://deedsportal.deeds.gov.za/ (Please separate Application Form for each

post) before the closing date as no late applications will be considered

NOTE : EE TARGETS: African, Coloured, Indian, and White Males and African,

Coloured, Indian, and White Females and Persons with Disabilities.

Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Law / Deeds Registration Law with Advanced Diploma in Estate Planning and Administration / Buris / B Proc / LLB or related equivalent qualification. Minimum of 4 years’ experience as Senior Examiner / Deeds Registration Assistant Law Lecturer. A valid driver’s licence. Knowledge on registration of Deeds. Knowledge of Document Tracking Systems (DOTS). Interpretation of statutes. Examination of Deeds. Human Resource prescripts. Project Management. Computer skills. Communication skills. Letter drafting skills. Organising. Problem solving. Interpersonal skill. Supervisory. Policy analysis and Development. Report writing.

Provide guidelines to deeds registries and conveyances on new legislation and court cases; Peruse all government gazettes containing legislation. Draft circular containing to provision in respect of registration matters that are contained in a new legislation. Issue the approved circular to all Registrars of Deeds, Deeds Examiners and Law Society of SA. Check if all examiners are in possession of updated legislation. Furnish commentary and advice regarding draft legislation; Peruse the draft legislation e.g. Sectional Title Scheme Management Act 8 of 2011 which was administrated by Department of Human Settlement. Provide advice to the relevant departments. Prepare draft legislation on deeds registration; Obtain proposal for amendment of Deeds Registries Act 47 of 1937 from members of Deeds Regulation Board and Sectional Title Act 95 of 1986 from Sectional Title Regulation Board. Draft Deeds Registries and Sectional title amendment bill. Draft government notices in order to amend the regulations to the Act 47 of 1937. Draft submission to the Minister together with cabinet memorandum and memorandum on the object of amendment bill. Provide legal opinions on appeals by conveyances. Obtain appeal documentation from the conveyances. Conduct necessary research which will include different legislations. Prepare opinion that must be approved and signed by Chief Registrar of Deeds. Send approval documents to relevant Registrars of Deeds and Conveyances. Attend to Ministerial, DG, public and other enquiries. Attend to tasks from Ministerial / DG which relate to Deeds Registration. Conduct necessary research pertaining to deeds registration which will include the investigation of different legislation / deeds search. Write a letter of enquiry. Draft a memo to the Minister or Director-General. Attend to letters, telephone, e-mails from the general public. Attend to requests from the public for appointment of arbitrator in terms of act 95 of 1986 STA. Write a letter of appointment to the arbitrator and notification letter to the client. Provide legal, secretarial and administrative support to the Deeds Registries Regulation Board, Sectional Title Regulation Board and the Registrars Conference and Surveyor Generals Conferences. Draft memo to the Minister for appointment of board members. Send letters of appointment to members of the board. Draft the invitation letters to board members for proposal of amendment of the act. Compile a memo to Surveyor-General and Registrars of Deeds for proposal of the act. Draft agenda with the inputs from the board members, Registrars, and Surveyor Generals. Attend the meeting as an observer and provide advice to the board members in respect to the proposal. Draft the minutes for the meeting. Draft the legislation. Send the conference resolution to be published.

Applications can be submitted by hand delivery during office hours to: Office of the Chief Registrar of Deeds at 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0002 or apply using Deeds Online Job Application Portal; https://deedsportal.deeds.gov.za/ (Please separate Application Form for each post) before the closing date as no late applications will be considered EE TARGETS: African, Coloured, Indian, and White Males and African, Coloured, Indian, and White Females and Persons with Disabilities. To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. ERRATUM: The position of Survey Technician with Ref No: 3/1/1/1/2026/149 for the Directorate: Examination Services: KwaZulu-Natal (Pietermaritzburg) has reference. Applicants are advised that applications can be submitted by hand delivery during office hours to: 1st Floor, 270 Jabu Ndlovu Street (formerly known as Loop Street), Pietermaritzburg, 3200 or by email to Post149@dlrrd.gov.za. The closing date has been extended to 31 July 2026. The Department apologies for any inconvenience caused. MANAGEMENT ECHELON

Applications: Post149@dlrrd.gov.za.