Deputy Director: Systems Administration Ref No

POST 25/54 : DEPUTY DIRECTOR: SYSTEMS ADMINISTRATION REF NO:

SALARY : R932 292 per annum (Level 11), (all-inclusive package to be structured in

accordance with MMS)

CENTRE : Gauteng (Pretoria)

REQUIREMENTS : Minimum requirements: Applicants must be in a possession of a Grade 12

Certificate and a National Diploma / Bachelor’s Degree in Financial Information

System or related equivalent qualification. Minimum of 3 years relevant

management experience in the financial environment where a financial

accounting, reporting and management software is used. A valid driver’s

licence. Knowledge of an accrual based comprehensive Accounting and

Financial System. Standards of Generally Recognised Accounting Practice

(GRAP). Knowledge of Public Finance Management Act (PFMA). Knowledge

of Treasury Regulations. Policies Procedures and Prescripts. Performance

Management and Monitoring. Government System and Structures.

Government Decision making Processes. Programme setting process.

Understanding of the management information and formal reporting system.

Dealing with misconduct. Internal control and Risk Management. Project

management principles and tools. Political land scape of South Africa. Project

Management. Team Management. Interpersonal skills. Budget Forecasting

skills. Computer Literacy. Resource Planning skills. Problem Solving and

decision-making skills. Time management skills. Business skills.

Communication skills. Willingness to travel. Ability to work under pressure to

meet strict deadlines. The ability to always work efficiently and effectively.

DUTIES : Manage the integrity of the accounting data. Maintain and report audited data

using trails. Maintain integrated logs. Administer data corruption. Monitor

available space on server and alert IT. Act as the custodian of the Deeds

Registration Trading Entity’s Financial Systems. Manage process of vendor /

supplier’s creditor validation. Perform reconciliation between sub ledger and

general ledger. Assist with running month procedure. Assist with running day

end procedures. Assist with yearend procedure e.g stock takes, asset counts,

exporting reports and data Assist with performing year end procedures to close

modules. Ensure successful integration between DRS system and Accounts

Receivable / Debtors module Ensure successful integration between PERSAL

and General Ledger and Accounts Payable module. Maintain parameters and

optional fields for all modules Maintain integration with commercial banks

electronic portal for payments and downloading of bank statements.

Maintenance of mapping codes in relevant modules. Maintain test server.

Ensure regular test, restore and validation of back-ups. Monitor, troubleshoot,

and reports server related problems. Provide operational access and

improvements, systems support and training to the Deeds Registers. Assist

with project management. Handholding with installation of new products. Train

new products and ad hoc site training. Coordinate training. Supervise technical

support. Coordinate and test upgrades. Provide user and client support.

Provide general user support. Provide telephonic support to regional offices.

User maintenance. Maintain user access rights for all modules. Update and

maintain workflow roles and responsibility. Ensure segregation of duties.

Regular review of registered users. Logging calls with Deeds: ITC and OCIO

helpdesk. Manage and report progress on progress of outstanding support

calls. Manage the deeds financial systems, policies, procedures and forms.

Develop and maintain Financial Systems Policy. Develop and maintain user

manuals for all modules. Ensure proper internal controls implemented and

mechanisms in place to eliminate fraud and losses. Maintain and implement

systems, procedures, processes, and provision of training to ensure efficient

and effective financial administration.

ENQUIRIES : Mr. L Tshivhase Tel No: (012) 338 7123 and Mr. R Saila Tel No: (012) 338 7123

APPLICATIONS : Applications can be submitted by hand delivery during office hours to: Office of

the Chief Registrar of Deeds at 600 Lillian Ngoyi Street, Berea Park, Pretoria,

0002 or apply using Deeds Online Job Application Portal;

https://deedsportal.deeds.gov.za/ (Please separate Application Form for each

post) before the closing date as no late applications will be considered

NOTE : EE Targets: Coloured, Indian, and White Males and African, Coloured, Indian,

and White Females and Persons with disabilities.

Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma / Bachelor’s Degree in Financial Information System or related equivalent qualification. Minimum of 3 years relevant management experience in the financial environment where a financial accounting, reporting and management software is used. A valid driver’s licence. Knowledge of an accrual based comprehensive Accounting and Financial System. Standards of Generally Recognised Accounting Practice (GRAP). Knowledge of Public Finance Management Act (PFMA). Knowledge of Treasury Regulations. Policies Procedures and Prescripts. Performance Management and Monitoring. Government System and Structures. Government Decision making Processes. Programme setting process. Understanding of the management information and formal reporting system. Dealing with misconduct. Internal control and Risk Management. Project management principles and tools. Political land scape of South Africa. Project Management. Team Management. Interpersonal skills. Budget Forecasting skills. Computer Literacy. Resource Planning skills. Problem Solving and decision-making skills. Time management skills. Business skills. Communication skills. Willingness to travel. Ability to work under pressure to meet strict deadlines. The ability to always work efficiently and effectively.

Manage the integrity of the accounting data. Maintain and report audited data using trails. Maintain integrated logs. Administer data corruption. Monitor available space on server and alert IT. Act as the custodian of the Deeds Registration Trading Entity’s Financial Systems. Manage process of vendor / supplier’s creditor validation. Perform reconciliation between sub ledger and general ledger. Assist with running month procedure. Assist with running day end procedures. Assist with yearend procedure e.g stock takes, asset counts, exporting reports and data Assist with performing year end procedures to close modules. Ensure successful integration between DRS system and Accounts Receivable / Debtors module Ensure successful integration between PERSAL and General Ledger and Accounts Payable module. Maintain parameters and optional fields for all modules Maintain integration with commercial banks electronic portal for payments and downloading of bank statements. Maintenance of mapping codes in relevant modules. Maintain test server. Ensure regular test, restore and validation of back-ups. Monitor, troubleshoot, and reports server related problems. Provide operational access and improvements, systems support and training to the Deeds Registers. Assist with project management. Handholding with installation of new products. Train new products and ad hoc site training. Coordinate training. Supervise technical support. Coordinate and test upgrades. Provide user and client support. Provide general user support. Provide telephonic support to regional offices. User maintenance. Maintain user access rights for all modules. Update and maintain workflow roles and responsibility. Ensure segregation of duties. Regular review of registered users. Logging calls with Deeds: ITC and OCIO helpdesk. Manage and report progress on progress of outstanding support calls. Manage the deeds financial systems, policies, procedures and forms. Develop and maintain Financial Systems Policy. Develop and maintain user manuals for all modules. Ensure proper internal controls implemented and mechanisms in place to eliminate fraud and losses. Maintain and implement systems, procedures, processes, and provision of training to ensure efficient and effective financial administration.

Applications can be submitted by hand delivery during office hours to: Office of the Chief Registrar of Deeds at 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0002 or apply using Deeds Online Job Application Portal; https://deedsportal.deeds.gov.za/ (Please separate Application Form for each post) before the closing date as no late applications will be considered EE Targets: Coloured, Indian, and White Males and African, Coloured, Indian, and White Females and Persons with disabilities. To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. ERRATUM: The position of Survey Technician with Ref No: 3/1/1/1/2026/149 for the Directorate: Examination Services: KwaZulu-Natal (Pietermaritzburg) has reference. Applicants are advised that applications can be submitted by hand delivery during office hours to: 1st Floor, 270 Jabu Ndlovu Street (formerly known as Loop Street), Pietermaritzburg, 3200 or by email to Post149@dlrrd.gov.za. The closing date has been extended to 31 July 2026. The Department apologies for any inconvenience caused. MANAGEMENT ECHELON

Applications: Post149@dlrrd.gov.za.