Legal Administration Officer: Legal And Contracts

POST 25/137 : LEGAL ADMINISTRATION OFFICER: LEGAL AND CONTRACTS

SALARY : R483 219 per annum, (all-inclusive OSD salary package)

CENTRE : Kimberely Regional Office

REQUIREMENTS : A minimum of four-year degree (LLB) with at least 8 years appropriate post-

qualification Legal experience or 8 years’ experience as an in-house legal

advisor or legal/contract administrator. Willingness to travel on an adhoc basis

and adapt to a work schedule in accordance with professional requirements, A

valid driver’s license. Specialized knowledge of law of contracts and general

administration of contracts within an organizational context, Legal research

and professional legal assistance, In-depth knowledge of the Framework for

Supply Chain Management [Regulations in terms of the Public Finance

Management Act, 1999 (Act No. 1 of 1999) (PFMA)],Code of Conduct for

Supply Chain Management Practitioners, the PFMA, Treasury Regulations, the

Preferential Procurement Policy Framework Act, 2000 (Act No. 5 of 2000), the

State Information Technology Agency Act, 1998 (Act No. 88 of 1998), the Public

Service Act, 1994 (Act No. 103 of 1994), Public Service Regulations and other

relevant legislation. Thorough and proven legal drafting, communication and

presentation skills, Sound analytical and problem identification and solving,

Language proficiency, Maintenance of confidentiality of information, Computer

literacy, Relationship management, Decision-making skills, Interpersonal and

diplomacy, Motivational, Negotiation.

DUTIES : Manage departmental contracts and related legal matters (issue letters of

acceptance to contractors; verify the correctness of contract documentation,

as legally-binding documents for respective parties; manage and safeguard

guarantees; manage and implement court orders as instructed; ensure the

safekeeping of legal records and documents, such as contracts, guarantees,

etc.; and engage with Legal Services and Contract Administration, Head Office,

as and when required),Ensure the extent and effectiveness of managed

contracts and related legal matters, Ensure the extent and effectiveness of the

safety and integrity of legal records, Provide advice, guidance and opinions

regarding the interpretation and implementation of contracts and related legal

matters, Implement and monitor delegated powers as required by National

Treasury and the PFMA, Conduct research and provide professional legal

assistance, advice and support, Draft and verify legal documents, Render

assistance to and liaise with the Office of the State Attorney, in conjunction with

Head Office Legal Services regarding litigation and arbitration in which the

Department is involved, Provide an advisory and supportive role to Project

Managers and the Regional Office, Ensure the extent and effectiveness of

advice, guidance and opinions provided, Ensure the extent of compliance with

related standards, Ensure the extent and effectiveness of legal assistance

provided.

ENQUIRIES : Ms R Baulackey Tel No: (053) 838 5202

APPLICATIONS : For Kimberly Regional Office: Email to: RecruitKIM26-20@dpw.gov.za

A minimum of four-year degree (LLB) with at least 8 years appropriate post- qualification Legal experience or 8 years’ experience as an in-house legal advisor or legal/contract administrator. Willingness to travel on an adhoc basis and adapt to a work schedule in accordance with professional requirements, A valid driver’s license. Specialized knowledge of law of contracts and general administration of contracts within an organizational context, Legal research and professional legal assistance, In-depth knowledge of the Framework for Supply Chain Management [Regulations in terms of the Public Finance Management Act, 1999 (Act No. 1 of 1999) (PFMA)],Code of Conduct for Supply Chain Management Practitioners, the PFMA, Treasury Regulations, the Preferential Procurement Policy Framework Act, 2000 (Act No. 5 of 2000), the State Information Technology Agency Act, 1998 (Act No. 88 of 1998), the Public Service Act, 1994 (Act No. 103 of 1994), Public Service Regulations and other relevant legislation. Thorough and proven legal drafting, communication and presentation skills, Sound analytical and problem identification and solving, Language proficiency, Maintenance of confidentiality of information, Computer literacy, Relationship management, Decision-making skills, Interpersonal and diplomacy, Motivational, Negotiation.

Manage departmental contracts and related legal matters (issue letters of acceptance to contractors; verify the correctness of contract documentation, as legally-binding documents for respective parties; manage and safeguard guarantees; manage and implement court orders as instructed; ensure the safekeeping of legal records and documents, such as contracts, guarantees, etc.; and engage with Legal Services and Contract Administration, Head Office, as and when required),Ensure the extent and effectiveness of managed contracts and related legal matters, Ensure the extent and effectiveness of the safety and integrity of legal records, Provide advice, guidance and opinions regarding the interpretation and implementation of contracts and related legal matters, Implement and monitor delegated powers as required by National Treasury and the PFMA, Conduct research and provide professional legal assistance, advice and support, Draft and verify legal documents, Render assistance to and liaise with the Office of the State Attorney, in conjunction with Head Office Legal Services regarding litigation and arbitration in which the Department is involved, Provide an advisory and supportive role to Project Managers and the Regional Office, Ensure the extent and effectiveness of advice, guidance and opinions provided, Ensure the extent of compliance with related standards, Ensure the extent and effectiveness of legal assistance provided.

For Kimberly Regional Office: Email to: RecruitKIM26-20@dpw.gov.za Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application. Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified. Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate. This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant. Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for. Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email. Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Note: It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA. Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful. Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS

Applications: RecruitKIM26-20@dpw.gov.za