Registrar’S Clerk Ref No: 2026/80/Ocj

POST 25/117 : REGISTRAR’S CLERK REF NO: 2026/80/OCJ

SALARY : R237 453 – R279 708 per annum (Level 05). The successful candidate will be

required to sign a performance agreement.

CENTRE : Division of The High Court: Pretoria

REQUIREMENTS : Applicants should be in possession of a Grade 12 Certificate. No previous

experience required. A valid drivers’ license will serve as an added advantage.

Knowledge and skills: Knowledge of working procedures in terms of the

working environment, knowledge of registry processes and practice,

knowledge of storage and retrieval procedures in terms of the working

environment, knowledge and understanding of legislative frameworks

governing the Public Service, knowledge of filing system mail procedure

manual, promotion of access to information act and national archives. Batho

Pele principles, effective communications skills (written and verbal), good

interpersonal skills, computer literacy skills, problem solving skills, analytical

skills, numeric skills, time management skills, administrative skills, flexible, able

to work under pressure, self-motivated, ability to work independently, attention

to detail and ability to work as a team.

DUTIES : Register/allocate case numbers to all pleadings and Court documents

received, ensure that the files have been served on all parties concerned, draw

up files for the litigants/Attorney, update the file of return service/s proof of

services, safe-keep and dispose of case records, retrieve the requested file

and make the file available to the requester, attend to queries from parties and

members of the public, record documents received, ensure systematical

recording of Court files, keep record of requests received from litigants, attend

to case management and set down notice, implement case management

practices (placing request forms in the space of a file that has been requested,

complete and file the movement sheet). render case management duties,

monitor files and records as per the case management, submit leave forms to

HR for compliance, maintain and keep all registers for filing and archiving,

comply with the telephone prescripts and leave policies, prepare and sign

performance agreement timeously.

ENQUIRIES : Technical Related Enquiries: Mr PA Nkone Tel No: (012) 492 7606

HR Related Enquiries: Ms T Mbalekwa Tel No: (010) 494 8515

APPLICATIONS : Applications can be sent via email to 2026/80/OCJ@judiciary.org.za

NOTE : The Organisation will give preference to candidates in line with the

Employment Equity goals.

Applicants should be in possession of a Grade 12 Certificate. No previous experience required. A valid drivers’ license will serve as an added advantage. Knowledge and skills: Knowledge of working procedures in terms of the working environment, knowledge of registry processes and practice, knowledge of storage and retrieval procedures in terms of the working environment, knowledge and understanding of legislative frameworks governing the Public Service, knowledge of filing system mail procedure manual, promotion of access to information act and national archives. Batho Pele principles, effective communications skills (written and verbal), good interpersonal skills, computer literacy skills, problem solving skills, analytical skills, numeric skills, time management skills, administrative skills, flexible, able to work under pressure, self-motivated, ability to work independently, attention to detail and ability to work as a team.

Register/allocate case numbers to all pleadings and Court documents received, ensure that the files have been served on all parties concerned, draw up files for the litigants/Attorney, update the file of return service/s proof of services, safe-keep and dispose of case records, retrieve the requested file and make the file available to the requester, attend to queries from parties and members of the public, record documents received, ensure systematical recording of Court files, keep record of requests received from litigants, attend to case management and set down notice, implement case management practices (placing request forms in the space of a file that has been requested, complete and file the movement sheet). render case management duties, monitor files and records as per the case management, submit leave forms to HR for compliance, maintain and keep all registers for filing and archiving, comply with the telephone prescripts and leave policies, prepare and sign performance agreement timeously.

Applications can be sent via email to 2026/80/OCJ@judiciary.org.za The Organisation will give preference to candidates in line with the Employment Equity goals. All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, social media, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process. OTHER POSTS

Applications: OCJ@judiciary.org.za