Senior Administrative Officer: Salary Administration Ref

POST 25/505 : SENIOR ADMINISTRATIVE OFFICER: SALARY ADMINISTRATION REF

SALARY : R413 001 per annum (Level 08), (plus service benefits)

CENTRE : Matikwana Hospital (Ehlanzeni District)

REQUIREMENTS : Senior Certificate / Grade 12 plus six (6) years relevant experience in Humana

Resource Management / Salary Administration or Diploma / Degree (NQF

Level 6/7) in Finance / Public Administration / Public Management as

recognized by SAQA plus three (3) years relevant experience in Human

Resource Management / Salary Administration. At least three (3) years’

experience in the post of Chief Administration Clerk / Administrative Officer /

Personnel Practitioner / Principal Personnel Officer (Level 7). Extensive

knowledge of PERSAL System. At least three (3) PERSAL courses as

minimum requirement. Knowledge and understanding of the PFMA and

Treasury Regulations; knowledge and understanding of the Basic Accounting

System (BAS); good communication (verbal and written) skills; computer

literacy; problem-solving skills; planning and organizing skills; analytical skills;

liaison skills; client orientation skills; financial management skills; presentation

skills; customer care skills. Ability to work in a team and independently.

Assertiveness; and self-starter. Ability to work under pressure and good

computer literacy skills (MS Excel and MS Word). Valid driver’s licence.

DUTIES : The successful candidate will be expected to handle documents and

information With strict confidentiality. Duties include: Check and authorize

salary related transactions claims such as overtime, sessional allowances and

advances, control the instating of garnishee orders, Control the cancellation of

deductions such as insurance policies, check and authorize Local and Foreign

travel and subsistence claims, Control payments of salary claims, Control the

correctness of the distribution of PERSAL Item Analysis reports to Financial

Institutions and the filing of these reports on a monthly basis, Control the

clearing, reconciling and reporting on the state of salary related ledger

accounts, control leave and lump sum payments, Control the compilation of the

Monthly BAS / PERSAL interface reconciliations, Follow up and resubmit

PERSAL exceptions on BAS, Debtor control: Check and approve salary related

debt calculations and transactions to be effected on the BAS and control debt

documentation, Control the PAYE for the Department, recalculation of Income

Tax, monthly income tax reconciliation EMP201 to be submitted via SARS

eFiling and the annual tax reconciliation EMP501 to SARS to be submitted via

SARS e@syFile, Control SARS tax directives for assessment, Check issue /

reissue of IRP5 Certificates, Manage and respond to enquiries related to this

function, Supervise the work performance of subordinates by inter alia,

allocating and controlling work and maintaining office discipline. Requesting of

BAS reports when required and Filing of claim related documents.

ENQUIRIES : Mr. Emmanuel Makokoropo Tel No: (013) 766 3384 / Ms. Gugu Nkosi Tel No:

(013) 766 3103 / Ms. Sebenzile Mthisi Tel No: (013) 766 3339, Mr. Mxolisi

Maseko Tel No: (013) 766 3351, Mr. Samson Nyoni Tel No: (013) 766 3087 and

IT related queries: Help desk Tel No: (013) 766 3018.

Senior Certificate / Grade 12 plus six (6) years relevant experience in Humana Resource Management / Salary Administration or Diploma / Degree (NQF Level 6/7) in Finance / Public Administration / Public Management as recognized by SAQA plus three (3) years relevant experience in Human Resource Management / Salary Administration. At least three (3) years’ experience in the post of Chief Administration Clerk / Administrative Officer / Personnel Practitioner / Principal Personnel Officer (Level 7). Extensive knowledge of PERSAL System. At least three (3) PERSAL courses as minimum requirement. Knowledge and understanding of the PFMA and Treasury Regulations; knowledge and understanding of the Basic Accounting System (BAS); good communication (verbal and written) skills; computer literacy; problem-solving skills; planning and organizing skills; analytical skills; liaison skills; client orientation skills; financial management skills; presentation skills; customer care skills. Ability to work in a team and independently. Assertiveness; and self-starter. Ability to work under pressure and good computer literacy skills (MS Excel and MS Word). Valid driver’s licence.

The successful candidate will be expected to handle documents and information With strict confidentiality. Duties include: Check and authorize salary related transactions claims such as overtime, sessional allowances and advances, control the instating of garnishee orders, Control the cancellation of deductions such as insurance policies, check and authorize Local and Foreign travel and subsistence claims, Control payments of salary claims, Control the correctness of the distribution of PERSAL Item Analysis reports to Financial Institutions and the filing of these reports on a monthly basis, Control the clearing, reconciling and reporting on the state of salary related ledger accounts, control leave and lump sum payments, Control the compilation of the Monthly BAS / PERSAL interface reconciliations, Follow up and resubmit PERSAL exceptions on BAS, Debtor control: Check and approve salary related debt calculations and transactions to be effected on the BAS and control debt documentation, Control the PAYE for the Department, recalculation of Income Tax, monthly income tax reconciliation EMP201 to be submitted via SARS eFiling and the annual tax reconciliation EMP501 to SARS to be submitted via SARS e@syFile, Control SARS tax directives for assessment, Check issue / reissue of IRP5 Certificates, Manage and respond to enquiries related to this function, Supervise the work performance of subordinates by inter alia, allocating and controlling work and maintaining office discipline. Requesting of BAS reports when required and Filing of claim related documents.