Administration Clerk

POST 26/05 : ADMINISTRATION CLERK REF NO: 3/3/1/63/2026

SALARY : R237 453 per annum (Level 05)

CENTRE : Gauteng: Pretoria

REQUIREMENTS : Applicant must be in possession of a Grade 12 certificate. No experience

required. Job related knowledge: Knowledge of clerical duties, practices as well

as the ability to capture data, operate a computer and collecting statistics.

Knowledge and understanding of the legislative framework governing the

Public Service. Knowledge of working procedures in terms of the working

environment. Job related skills: Language skills, good communication skills

(verbal and written), Planning and organisation skills, Computer literacy,

Interpersonal relations, Flexibility and Ability to work within a team.

DUTIES : Render general clerical support services. Record, organise, store, capture and

retrieve correspondence and data (line function). Update registers and

statistics. Handle routine enquiries. Make photocopies and receive or send

facsimiles. Distribute documents/packages to various stakeholders as

required. Keep and maintain the filling system for the component. Type letters

and/or other correspondence when required. Keep and maintain the incoming

and outgoing document register of the component. Provide supply chain

clerical support services within the component. Liaise within internal and

external stakeholders in relation to procurement of goods and services. Obtain

quotations complete procurement forms for the purchasing of standard office

items. Stock control of office stationery. Keep and maintain the asset register

of the component. Provide personnel administration clerical support services

within the component. Maintain a leave register for the component. Keep and

maintain personnel records in the component. Keep and maintain the

attendance register of the component. Arrange travelling and accommodation.

Provide financial administration support services in the component. Capture

and update expenditure in the component. Check correctness of subsistence

and travel claims of officials and submit to manager for approval. Handle

telephone accounts and petty cash for the component.

ENQUIRIES : Ms Sibusisiwe Matanda Tel No: (012) 319 8143

APPLICATIONS : Applications can be submitted by hand delivery during office hours to 20 Steve

Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email

ACrecruit63@nda.gov.za.

NOTE : EE Target: African Males and Persons with disability.

Applicant must be in possession of a Grade 12 certificate. No experience required. Job related knowledge: Knowledge of clerical duties, practices as well as the ability to capture data, operate a computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of the working environment. Job related skills: Language skills, good communication skills (verbal and written), Planning and organisation skills, Computer literacy, Interpersonal relations, Flexibility and Ability to work within a team.

Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filling system for the component. Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component. Liaise within internal and external stakeholders in relation to procurement of goods and services. Obtain quotations complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the asset register of the component. Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Provide financial administration support services in the component. Capture and update expenditure in the component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component.

Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email ACrecruit63@nda.gov.za. EE Target: African Males and Persons with disability. To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme. Appointment is subject to successful competition of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. All shortlisted candidates, including SMS, shall undertake two pre- entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Due to high volumes, the Department will not acknowledge receipt of applications. Communication will be limited to shortlisted candidates only. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DOA is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. MANAGEMENT ECHELON

Applications: ACrecruit63@nda.gov.za.