Administration Clerk (Supervisor)

POST 26/03 : ADMINISTRATION CLERK (SUPERVISOR) REF NO: 3/3/1/60/2026

SALARY : R338 106 annum (Level 07)

CENTRE : Western Cape: Stellenbosch

REQUIREMENTS : Applicants must be in a possession of a Grade 12 Certificate. A Certificate in

wine will be an added advantage. Job Related Work Experience: Three (03)

years administration experience in Wine Online certification system and user

support. Job Related Knowledge: Departmental policies and prescripts.

Relevant regulations of the Liquor Production Act, 1989 (Act No 60 of 1989).

Knowledge of wine cultivars and different types of liquor as defined in the

Liquor Products Act. Knowledge of export and import procedures,

compositional and labelling requirements of the Liquor Products Act.

Procurement procedures. Quality assurance practices. Cultural diversity. Job

Related Skills: Ability to communicate well and interact with people at different

levels. Integrity and discretion. Filing of documentation. Issuing of invoices.

Wine Online help desk support and client liaison. Registration, processing and

issuing of export and import documentation. Knowledge of wine cultivars and

different types of liquor. Ability to interpret the Act and regulations. Data

capturing and typing skills. Planning and execution. Management and

Organising. Interpersonal skills. Problem solving skills. Analytical skills.

Listening Kills. Computer literacy. Valid driver’s licence and the ability to drive.

Training of Wine Online users. Acceptance of responsibilities. Quality of work.

Self-discipline. Communication. Teamwork. Attitude. Computer literacy. Report

writing. A valid driver’s license. Extended working hours.

DUTIES : Maintain control of exported and imported liquor products. Registration, data

capturing and processing of import/export documentation on Wine Online.

Issuing documentation. Maintain records on Wine Online. Problem solving in

Wine Online. Invoicing. Preparing statistical reports. Handling enquiries.

Capturing and linking consignees/branches. Correcting LIMS interface errors.

Registering exporters/importers. Maintaining registration information.

Overseeing sample registration, discarding samples and vinotheque records.

Resolving sample registration issues. Issuing compliance letters. Stakeholder

Liaison. Providing advisory services to clients, external and Internal

stakeholders. Training personnel and clients. Maintaining Wine Online

helpdesk. Answering and resolving queries. Validating export certificates.

Interpreting import/export procedures. Identifying and resolving blacklisted

clients on WOL to ensure adherence to legislative prescripts.

Registration/cancellation of A and B codes for liquor products in terms of

Regulation 40 of the Act. Verifying and oversee invoicing processes. Supervise

and provide financial and supply chain administration and technical line admin

support services in the component. Provide information required for shifting

into the correct item codes on the budget. Assist with financial management of

budget / 25% expenditure per quarter. Budget assistance. Ensuring proper

allocation of expenditure and monitor expenditure targets. Verifying invoices.

Overseeing procurement processes. Maintaining financial records and asset

registers. Assist with monthly and quarterly import and export reports. Oversee

adherence to waste management and health and safety requirements. Ensure

effectively filed documentation. Supervise human resources/staff. Allocating

work. Check, verify and update documentation/registers (leave forms, EPMDS,

overtime). Updating work plans and performance standards. Performance

assessment. Staff development. Manage export admin office to ensure

effecting Wine Online support services.

ENQUIRIES : Ms Wendy Jonker Hanekom Tel No: (021) 809 0374

APPLICATIONS : Applications can be submitted by hand delivery during office hours to 20 Steve

Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email

ACSrecruit60@nda.gov.za

NOTE : EE Targets: African Males, and persons with disability.

Applicants must be in a possession of a Grade 12 Certificate. A Certificate in wine will be an added advantage. Job Related Work Experience: Three (03) years administration experience in Wine Online certification system and user support. Job Related Knowledge: Departmental policies and prescripts. Relevant regulations of the Liquor Production Act, 1989 (Act No 60 of 1989). Knowledge of wine cultivars and different types of liquor as defined in the Liquor Products Act. Knowledge of export and import procedures, compositional and labelling requirements of the Liquor Products Act. Procurement procedures. Quality assurance practices. Cultural diversity. Job Related Skills: Ability to communicate well and interact with people at different levels. Integrity and discretion. Filing of documentation. Issuing of invoices. Wine Online help desk support and client liaison. Registration, processing and issuing of export and import documentation. Knowledge of wine cultivars and different types of liquor. Ability to interpret the Act and regulations. Data capturing and typing skills. Planning and execution. Management and Organising. Interpersonal skills. Problem solving skills. Analytical skills. Listening Kills. Computer literacy. Valid driver’s licence and the ability to drive. Training of Wine Online users. Acceptance of responsibilities. Quality of work. Self-discipline. Communication. Teamwork. Attitude. Computer literacy. Report writing. A valid driver’s license. Extended working hours.

Maintain control of exported and imported liquor products. Registration, data capturing and processing of import/export documentation on Wine Online. Issuing documentation. Maintain records on Wine Online. Problem solving in Wine Online. Invoicing. Preparing statistical reports. Handling enquiries. Capturing and linking consignees/branches. Correcting LIMS interface errors. Registering exporters/importers. Maintaining registration information. Overseeing sample registration, discarding samples and vinotheque records. Resolving sample registration issues. Issuing compliance letters. Stakeholder Liaison. Providing advisory services to clients, external and Internal stakeholders. Training personnel and clients. Maintaining Wine Online helpdesk. Answering and resolving queries. Validating export certificates. Interpreting import/export procedures. Identifying and resolving blacklisted clients on WOL to ensure adherence to legislative prescripts. Registration/cancellation of A and B codes for liquor products in terms of Regulation 40 of the Act. Verifying and oversee invoicing processes. Supervise and provide financial and supply chain administration and technical line admin support services in the component. Provide information required for shifting into the correct item codes on the budget. Assist with financial management of budget / 25% expenditure per quarter. Budget assistance. Ensuring proper allocation of expenditure and monitor expenditure targets. Verifying invoices. Overseeing procurement processes. Maintaining financial records and asset registers. Assist with monthly and quarterly import and export reports. Oversee adherence to waste management and health and safety requirements. Ensure effectively filed documentation. Supervise human resources/staff. Allocating work. Check, verify and update documentation/registers (leave forms, EPMDS, overtime). Updating work plans and performance standards. Performance assessment. Staff development. Manage export admin office to ensure effecting Wine Online support services.

Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email ACSrecruit60@nda.gov.za EE Targets: African Males, and persons with disability. To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme. Appointment is subject to successful competition of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. All shortlisted candidates, including SMS, shall undertake two pre- entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Due to high volumes, the Department will not acknowledge receipt of applications. Communication will be limited to shortlisted candidates only. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DOA is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. MANAGEMENT ECHELON

Applications: ACSrecruit60@nda.gov.za