Administration Clerk Supervisor

POST 27/84 : ADMINISTRATION CLERK SUPERVISOR REF NO: 170826/05

SALARY : R338 106 per annum (Level 07)

CENTRE : Uitkeer

REQUIREMENTS : A Senior/Grade 12 certificate or equivalent. Three (3) to (5) five years’ relevant

experience. Knowledge of clerical functions, practices as well as the ability to

capture data, operate computer and collate administrative statistics.

Knowledge and insight of Human Resources prescripts. Knowledge of working

procedures in terms of the working environments. Knowledge of financial

operating systems (PERSAL, BAS, LOGIS, etc). Knowledge and

understanding of the framework governing the Public Service. Interpersonal

relations, flexibility and teamwork. Basic knowledge of problem solving and

analysis. People and diversity management. Client orientation and customer

focus. Good communication skills both (verbal and written). Accountability and

ethical conduct.

DUTIES : Supervise and render general clerical support services e.g. Record, organise,

store, capture and retrieve correspondence and data. Handle routine enquiries.

Keep and maintain the filing system. Type basic letters and/or other

correspondence when required. Supervise and provide supply chain clerical

support services e.g. Laise with internal and external stakeholders in relation

to procurement of goods and services. Stock control of office stationery. Keep

and maintain the asset register. Arrange travelling and accommodation.

Supervise and provide personnel administration clerical support e.g. Keep and

maintain the attendance register, personnel records and leave register.

Supervise and provide financial administration support e.g. Capture and

update expenditure. Check correctness of subsistence and travel claims and

submit to manager for approval. Handle telephone accounts and petty cash.

Supervise human resources / staff. Allocate and ensure quality of work.

Personnel development. Assess staff performance. Apply discipline.

ENQUIRIES : Mr. S.F. Cannon Tel No: (042) 243 6150

NOTE : Preference will be given to applicants from the geographical area.

A Senior/Grade 12 certificate or equivalent. Three (3) to (5) five years’ relevant experience. Knowledge of clerical functions, practices as well as the ability to capture data, operate computer and collate administrative statistics. Knowledge and insight of Human Resources prescripts. Knowledge of working procedures in terms of the working environments. Knowledge of financial operating systems (PERSAL, BAS, LOGIS, etc). Knowledge and understanding of the framework governing the Public Service. Interpersonal relations, flexibility and teamwork. Basic knowledge of problem solving and analysis. People and diversity management. Client orientation and customer focus. Good communication skills both (verbal and written). Accountability and ethical conduct.

Supervise and render general clerical support services e.g. Record, organise, store, capture and retrieve correspondence and data. Handle routine enquiries. Keep and maintain the filing system. Type basic letters and/or other correspondence when required. Supervise and provide supply chain clerical support services e.g. Laise with internal and external stakeholders in relation to procurement of goods and services. Stock control of office stationery. Keep and maintain the asset register. Arrange travelling and accommodation. Supervise and provide personnel administration clerical support e.g. Keep and maintain the attendance register, personnel records and leave register. Supervise and provide financial administration support e.g. Capture and update expenditure. Check correctness of subsistence and travel claims and submit to manager for approval. Handle telephone accounts and petty cash. Supervise human resources / staff. Allocate and ensure quality of work. Personnel development. Assess staff performance. Apply discipline.