Administration Officer: Utilization And Contract

POST 27/77 : ADMINISTRATION OFFICER: UTILIZATION AND CONTRACT

SALARY : R338 106 per annum

CENTRE : Nelspruit Regional Office

REQUIREMENTS : A minimum of three-year tertiary qualification (NQF Level 06) / National

Diploma in Real Estate Management / Property Law / Law Degree or related

qualification. Appropriate relevant years of experience in the field. A driver’s

license. Knowledge and application of Public Finance Management Act,

Property economics, Property Law, Treasury Regulations, the Prevention of

Illegal Eviction Act and Government Immovable Asset Management Act. Skills:

Good interpersonal skills. Communication skills, analytical thinking, organizing

and planning skills. Client orientated, ability to work under stressful conditions.

DUTIES : Provide administration support to achieve an optimal utilization of State

properties. Administer cost determinations and verifications. Liaise with clients

to determine their property related requirements or specifications and reserve

properties according to client requirements. Provide administrative support on

property related contracts and agreements. Facilitate the implementation of the

conditions of lease agreements, particularly with regards to contract

milestones. Track payments and deadlines and arrange recoveries based on

instructions received from legal services or state attorneys. Investigate the

utilization of state properties. Undertake site visits and conditions surveys to

determine utilization potentials. Process the registration of servitudes over

state owned land. Prepare and disseminate information to appropriate

employees regarding contract status. Facilitate contractor meetings and

prepare all documentation to resolve dispute.

ENQUIRIES : Mr. E.K Nguyuza Tel No: (013) 753 6319

APPLICATIONS : For Nelspruit Regional Office: Email to: RecruitNEL26-17@dpw.gov.za

ANNEXURE P

A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Real Estate Management / Property Law / Law Degree or related qualification. Appropriate relevant years of experience in the field. A driver’s license. Knowledge and application of Public Finance Management Act, Property economics, Property Law, Treasury Regulations, the Prevention of Illegal Eviction Act and Government Immovable Asset Management Act. Skills: Good interpersonal skills. Communication skills, analytical thinking, organizing and planning skills. Client orientated, ability to work under stressful conditions.

Provide administration support to achieve an optimal utilization of State properties. Administer cost determinations and verifications. Liaise with clients to determine their property related requirements or specifications and reserve properties according to client requirements. Provide administrative support on property related contracts and agreements. Facilitate the implementation of the conditions of lease agreements, particularly with regards to contract milestones. Track payments and deadlines and arrange recoveries based on instructions received from legal services or state attorneys. Investigate the utilization of state properties. Undertake site visits and conditions surveys to determine utilization potentials. Process the registration of servitudes over state owned land. Prepare and disseminate information to appropriate employees regarding contract status. Facilitate contractor meetings and prepare all documentation to resolve dispute.

For Nelspruit Regional Office: Email to: RecruitNEL26-17@dpw.gov.za ANNEXURE P Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application. Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified. Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate. This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant. Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for. Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email. Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Note: It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA. Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful. Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /SMS-pre-entry programme/.All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Note: For emailed applications, please submit a Single PDF document or One Attachment per application to the email address designated on the specific position. Kindly note that the emailed applications and attachments should not exceed 15MB. It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document. OTHER POSTS

Applications: RecruitNEL26-17@dpw.gov.za