Assistant Director: Monitoring And Evaluation

POST 26/129 : ASSISTANT DIRECTOR: MONITORING AND EVALUATION REF NO:

SALARY : R487 197 per annum

CENTRE : Pretoria

REQUIREMENTS : Senior Certificate/Matric Certificate /Grade 12 Certificate/ NQF 4 or equivalent

qualification. A minimum three-year National Diploma (NQF level 6)/ Degree

(NQF level 7) as recognised by SAQA in Monitoring and Evaluation/ Public

Administration/ Public Management/ Public Governance/ Internal Auditing/

Statistics/ Data Management or any relevant Monitoring and Evaluation

qualification. 2-3 years relevant experience and (at least 2 years at a Senior/

Practitioner/ Officer level) in data analysis, data auditing, monitoring, evaluation

and reporting environment. Knowledge and understanding of Public Service

Regulations, Public Service Act, PFMA and relevant legislations. Knowledge

and understanding of Monitoring and Evaluation Frameworks. Knowledge and

understanding of data collection and data analysis. Knowledge of departmental

policies and procedures. Research skills. Facilitation and presentation skills.

Problem solving and analytical thinking skills. Planning and organising skills.

Good communication and Interpersonal relations. Change management skills.

Computer literacy. Ability to work in a Team and independently. Ability to work

under pressure.

DUTIES : To provide support for monitoring and evaluating departmental programmes.

and projects. Assisting in the coordination of the development and review of

the Departmental Quarterly Performance Reports: Coordinate and send out

meeting invites for branch review sessions as well as the Departmental review

session. Prepare agendas for quarterly review sessions. Prepare quarterly

reporting templates for relevant Programmes. Make inputs for TID and targets

in the Barnowl system. Review evidence submitted by relevant Programmes.

Prepare feedback report to be used as discussion document during quarterly

review sessions for relevant Programmes. Capture quarterly report for relevant

Programmes. on the DPME EQPR system. Prepare minutes for review

session for relevant Programmes and the Departmental review session.

Prepare demographic reports for relevant indicators. Respond to audit queries

from Internal Audit. Prepare statistical report for women, youth and people with

disabilities. Prepare a quarterly deviation register to report progress on targets

that were not achieved. Coordinate submission of beneficiary details for

projects under relevant programmes. Prepare PMER presentation. Facilitate

the development of monitoring and evaluation reports: Prepare the annual

report review report template for relevant programmes. Review evidence

submitted by the relevant Programmes. Prepare feedback report to be used as

discussion document during review sessions for the relevant Programmes.

Capture quarterly report for the relevant Programmes on the DPME EQPR

system. Respond to audit queries from Internal Audit. Prepare

documents/information for submission to AGSA in response to the requests for

information. Coordinate SCM processes for appointment of a service provider

that will develop the annual report. Develop the task directive for the

appointment of a service provider. Develop a workplan for annual report

project. Coordinate and review annual report inputs from various units in the

Department. Liaise with service provider for the design and layout of the annual

report. Review the annual report from the service provider and provide further

inputs/ changes/ corrections. Assist in the development of the ENE Mid-Term

report: Receive reporting template from the relevant unit. Assist in coordinating

inputs for Estimated of National Expenditure (ENE) Mid Term report from the

relevant programmes. Consolidate, capture and verify performance

information on the template. Submit to the budget unit. Coordinate

development and review of standard operating procedures: Assist with the

development and updating of the M&E database / systems. Assist in reviewing

SOPs for the relevant programmes. Develop SOP report (tracking tool).

Review of SOP evidence for the relevant programmes. Coordinate the

development of criteria/selection document for the relevant Programmes.

Develop APP AND TID assessment report. Verify and validate data captured

on the M&E databases and system. Assist in the development of quarterly

operational plan reports: Assist with the review of data Management

guidelines. Develop quarterly reporting templates for the relevant programmes.

Review evidence submitted by the relevant Programmes. Develop operational

plan reports for the relevant Programmes. Develop operational plan

presentations for the relevant Programmes.

ENQUIRIES : Mr T Khumalo Tel No: (012) 441 3669

Senior Certificate/Matric Certificate /Grade 12 Certificate/ NQF 4 or equivalent qualification. A minimum three-year National Diploma (NQF level 6)/ Degree (NQF level 7) as recognised by SAQA in Monitoring and Evaluation/ Public Administration/ Public Management/ Public Governance/ Internal Auditing/ Statistics/ Data Management or any relevant Monitoring and Evaluation qualification. 2-3 years relevant experience and (at least 2 years at a Senior/ Practitioner/ Officer level) in data analysis, data auditing, monitoring, evaluation and reporting environment. Knowledge and understanding of Public Service Regulations, Public Service Act, PFMA and relevant legislations. Knowledge and understanding of Monitoring and Evaluation Frameworks. Knowledge and understanding of data collection and data analysis. Knowledge of departmental policies and procedures. Research skills. Facilitation and presentation skills. Problem solving and analytical thinking skills. Planning and organising skills. Good communication and Interpersonal relations. Change management skills. Computer literacy. Ability to work in a Team and independently. Ability to work under pressure.

To provide support for monitoring and evaluating departmental programmes. and projects. Assisting in the coordination of the development and review of the Departmental Quarterly Performance Reports: Coordinate and send out meeting invites for branch review sessions as well as the Departmental review session. Prepare agendas for quarterly review sessions. Prepare quarterly reporting templates for relevant Programmes. Make inputs for TID and targets in the Barnowl system. Review evidence submitted by relevant Programmes. Prepare feedback report to be used as discussion document during quarterly review sessions for relevant Programmes. Capture quarterly report for relevant Programmes. on the DPME EQPR system. Prepare minutes for review session for relevant Programmes and the Departmental review session. Prepare demographic reports for relevant indicators. Respond to audit queries from Internal Audit. Prepare statistical report for women, youth and people with disabilities. Prepare a quarterly deviation register to report progress on targets that were not achieved. Coordinate submission of beneficiary details for projects under relevant programmes. Prepare PMER presentation. Facilitate the development of monitoring and evaluation reports: Prepare the annual report review report template for relevant programmes. Review evidence submitted by the relevant Programmes. Prepare feedback report to be used as discussion document during review sessions for the relevant Programmes. Capture quarterly report for the relevant Programmes on the DPME EQPR system. Respond to audit queries from Internal Audit. Prepare documents/information for submission to AGSA in response to the requests for information. Coordinate SCM processes for appointment of a service provider that will develop the annual report. Develop the task directive for the appointment of a service provider. Develop a workplan for annual report project. Coordinate and review annual report inputs from various units in the Department. Liaise with service provider for the design and layout of the annual report. Review the annual report from the service provider and provide further inputs/ changes/ corrections. Assist in the development of the ENE Mid-Term report: Receive reporting template from the relevant unit. Assist in coordinating inputs for Estimated of National Expenditure (ENE) Mid Term report from the relevant programmes. Consolidate, capture and verify performance information on the template. Submit to the budget unit. Coordinate development and review of standard operating procedures: Assist with the development and updating of the M&E database / systems. Assist in reviewing SOPs for the relevant programmes. Develop SOP report (tracking tool). Review of SOP evidence for the relevant programmes. Coordinate the development of criteria/selection document for the relevant Programmes. Develop APP AND TID assessment report. Verify and validate data captured on the M&E databases and system. Assist in the development of quarterly operational plan reports: Assist with the review of data Management guidelines. Develop quarterly reporting templates for the relevant programmes. Review evidence submitted by the relevant Programmes. Develop operational plan reports for the relevant Programmes. Develop operational plan presentations for the relevant Programmes.

Applications can be submitted by email to the relevant email and by quoting the relevant reference number provided on the subject line. Acceptable formats for submission of documents are limited to MS Word, PDF. The Department of Small Business Development is committed to the pursuit of diversity and redress. Candidates must submit applications to recruitment5@dsbd.gov.za and quote the reference number for the abovementioned position on the subject line (email) when applying, i.e. “REF NO: SIA” Applications must quote the relevant reference number and consist of: A fully completed and signed Z83 form and a recent comprehensive CV. Submission of copies of qualifications, Identity document, and any other relevant documents will be limited to shortlisted candidates only. All non-SA citizens will be required to submit proof of permanent residence in South Africa when shortlisted. Personnel suitability checks will be done during the selection process. Applicants could be required to provide consent for access to their social media accounts. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within 1 month of the closing date of this advertisement, please accept that your application was unsuccessful. In the pursuit of diversity and redress, appointments will be made in line with the DSBD EE Plan. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate will be required to sign a performance agreement within three months of appointment, as well as complete a financial interest declaration form within one month of appointment and annually thereafter. The Department reserves the rights not to fill or withdraw any advertised post. Note: a new application for employment (Z83) form is applicable from 01 January 2021. The new form can be downloaded online at http://www.dpsa.gov.za/dpsa2g/vacancies.asp OTHER POST

Applications: recruitment5@dsbd.gov.za