Assistant Director: Photo Capturing

POST 26/85 : ASSISTANT DIRECTOR: PHOTO CAPTURING REF NO: HRMC 54/26/3

SALARY : R605 742 - R713 535 per annum (Level 10), (a basic salary)

CENTRE : Head Office: Tshwane

REQUIREMENTS : An undergraduate qualification in Operations Management, Public

Management, Administration, Business Management, Administration or Social

Science within these specified of study at an NQF level 6 as recognised by

SAQA. 3 years’ supervisory experience. Experience in Civic and Immigration

Services. Experience in coordination of information gathering citizenship

processes. Knowledge of Workflow planning and capacity planning.

Knowledge of all Civic Services Regulations. Basic knowledge of the

Immigration Act and Refugee Act. Extensive knowledge of the Public Finance

Management Act (PFMA) and Treasury regulations. Knowledge of the South

African Constitution. Understanding of departmental legislation and Human

Resources legislation and prescripts. Knowledge of the South African

Constitution Knowledge of the Public Service Regulations Act. Willingness to

work extended hours. Required skills and competencies: Capability and

Leadership. People management and empowerment. Expenditure

Management. Project Management. Time Management. Accountability.

Business Continuity. Decision Making. Business Analysis. Strong

Communication. Interpersonal Skills. Conceptual Thinking Ability. Strong

Analytical Skills. Client orientation and customer focus. Research skills. Strong

problem solving. Proficiency in business process modelling. Presentation

skills. Problem solving and analysis. Business report writing. Influencing and

networking. Planning and organizing. Interpersonal skills. Technical Skills:

Commercial Skills. Negotiation Skills. Document management skills. Computer

and digital literacy skills. Decision Making skills. Patriotic, Honesty, Integrity

and Accountability.

DUTIES : The successful candidate will be responsible for, amongst others, the following

specific tasks: Manage daily operation of the photo capturing Unit. Coordinate

the fingerprint capturing and processing of applications. Conduct on incoming

and finalised work of senior fingerprint officers and fingerprint officers. Manage

the processing of photographs, fingerprints and special functions in

accordance with DHA guidelines and requirements. Manage effective activities

within Preparations, HANIS and Special Tasks Sections. Monitor daily

performance and take corrective action or escalate in accordance with DHA

guidelines. Prepare monthly reports on the status and progress of various

projects within the Section. Testify in a court of law on special cases regarding

fingerprint and identification matters. Ensure that adequate training is provided

to all fingerprint personnel. Ensure that all exceptional cases are investigated

and resolved timeously. Commission the prepared Section 212 declarations for

court cases. Participate in the process of developing training manuals for the

fingerprint occupational class. Conduct feasibility study on best practices on

improvement of services with regard to fingerprint related activities. Build and

maintain relationship with various stakeholders (Internal and External).

Participate in the formulation of policies concerning the pre-processing of

Identity Documents. Implement effective risk and compliance in line with the

relevant practices. Ensure effective and efficient management of human,

physical and financial resources within the Unit. Coach and guide staff on best

practices and compliance with regulatory requirements.

ENQUIRIES : Head Office: Ms R Masemola Tel No: (012) 406 4156

APPLICATIONS : Applications compliant with the “Directions to Applicants” above, must be

submitted online at https://erecruitment.dha.gov.za or

civicsrecruitment@dha.gov.za

An undergraduate qualification in Operations Management, Public Management, Administration, Business Management, Administration or Social Science within these specified of study at an NQF level 6 as recognised by SAQA. 3 years’ supervisory experience. Experience in Civic and Immigration Services. Experience in coordination of information gathering citizenship processes. Knowledge of Workflow planning and capacity planning. Knowledge of all Civic Services Regulations. Basic knowledge of the Immigration Act and Refugee Act. Extensive knowledge of the Public Finance Management Act (PFMA) and Treasury regulations. Knowledge of the South African Constitution. Understanding of departmental legislation and Human Resources legislation and prescripts. Knowledge of the South African Constitution Knowledge of the Public Service Regulations Act. Willingness to work extended hours. Required skills and competencies: Capability and Leadership. People management and empowerment. Expenditure Management. Project Management. Time Management. Accountability. Business Continuity. Decision Making. Business Analysis. Strong Communication. Interpersonal Skills. Conceptual Thinking Ability. Strong Analytical Skills. Client orientation and customer focus. Research skills. Strong problem solving. Proficiency in business process modelling. Presentation skills. Problem solving and analysis. Business report writing. Influencing and networking. Planning and organizing. Interpersonal skills. Technical Skills: Commercial Skills. Negotiation Skills. Document management skills. Computer and digital literacy skills. Decision Making skills. Patriotic, Honesty, Integrity and Accountability.

The successful candidate will be responsible for, amongst others, the following specific tasks: Manage daily operation of the photo capturing Unit. Coordinate the fingerprint capturing and processing of applications. Conduct on incoming and finalised work of senior fingerprint officers and fingerprint officers. Manage the processing of photographs, fingerprints and special functions in accordance with DHA guidelines and requirements. Manage effective activities within Preparations, HANIS and Special Tasks Sections. Monitor daily performance and take corrective action or escalate in accordance with DHA guidelines. Prepare monthly reports on the status and progress of various projects within the Section. Testify in a court of law on special cases regarding fingerprint and identification matters. Ensure that adequate training is provided to all fingerprint personnel. Ensure that all exceptional cases are investigated and resolved timeously. Commission the prepared Section 212 declarations for court cases. Participate in the process of developing training manuals for the fingerprint occupational class. Conduct feasibility study on best practices on improvement of services with regard to fingerprint related activities. Build and maintain relationship with various stakeholders (Internal and External). Participate in the formulation of policies concerning the pre-processing of Identity Documents. Implement effective risk and compliance in line with the relevant practices. Ensure effective and efficient management of human, physical and financial resources within the Unit. Coach and guide staff on best practices and compliance with regulatory requirements.

Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za or civicsrecruitment@dha.gov.za Applications must be submitted online at https://erecruitment.dha.gov.za sent to the correct address specified at the bottom of the posts, on or before the closing date, accompanied by a fully completed Application for Employment Form (New Z83, effective from 1 January 2021), obtainable at www.dpsa.gov.za, citing the correct post number and job title, and a comprehensive CV (citing the start and end date dd/mm/yy), job title, duties performed and exit reason for each employment period to be considered, as well as the details of at least two contactable employment references (as recent as possible), regardless of online or manual submission. Where a valid Driver's License and a Professional Driving Permit (PDP) is a requirement, this must be indicated on the CV. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Shortlisted candidates will also be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), relevant educational qualifications / RPL certificates / Academic Transcripts of completed qualifications, and Acting letters as directed. Furthermore, applicants who possess (a) foreign qualification(s), are required to submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity, will be subjected to an interview, various relevant tests and assessments, and employment suitability checks (credit, criminal, citizenship, qualifications, and employment references including verification of exit reasons, and conducting business with State). Once appointed, serving of a prescribed probation period, and obtaining of a security clearance appropriate to the post, will be required. Correspondence between the Department and candidates will be limited to shortlisted candidates, ONLY. The DHA is a merit-based, equal opportunity and affirmative action employer. In line with its commitment to promoting representivity, in the filling of entry-level positions preference may be given to locally based candidates on grounds of affordability as well as to (unemployed) youth and the DHA’s interns and learners who have successfully completed their respective skills development programmes. In the filling of all posts, preference may be afforded to persons with disabilities, and in respect of SMS-level posts, to women. Persons falling in these categories and who meet the post requirements are preferred. The DHA complies with the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Applicants’ personal information will be used for recruitment purposes, retained where required for audit, and safeguarded against unauthorised disclosure, except where legally required. Submission of an application constitutes consent to such processing. OTHER POSTS

Applications: civicsrecruitment@dha.gov.za