Assistant Director: Vip And Pool

POST 27/182 : ASSISTANT DIRECTOR: VIP AND POOL REF NO: REFS/055880

SALARY : R487 197 per annum (Level 09)

CENTRE : Koedoespoort

REQUIREMENTS : An appropriate Degree/Diploma in Transportation Management / Fleet

Management / Logistics / Finance / Business Administration. 3 – 5 years’

experience in fleet management and knowledge in office administration.

Driving license as an added advantage.

DUTIES : Administer requests from VIP and Pool clients: Manage the booking of

chauffeur and VIP services. Verify the booking form signed by the delegated

transport officer/manager/financial official as per the transport policy. Confirm

the availability of the requested vehicle as per the request. Manage the client

department to provide an authorised trip authorisation form (Z606) and driver’s

license for the collection of vehicle/s. Monitor vehicles allocated to staff.

Resolve all queries within acceptable time frame. Facilitate contract

administration of short-term rentals: Manage all contracts as prescribed by

entity. Approve contracts on Financial Information System. Verify that VIP

section is completed on the application form and on the active contracts.

Monitor records of daily contract activities. Send letters to clients whose

contracts are about to expire and put them to the terms of the contract. Manage

the cancellation of contract by the client. Manage the Fleet Management

System for chauffeurs: Schedule drivers for chauffer services on Fleet

Management System. Monitor and report the status of chauffeur bookings and

vehicles allocated to officials. Compile Financial Information System reports

and submit vehicle tracking reports timeously. Develop and facilitate the

implementation of policies and procedures: Participate in the development,

review and implementation of policies and standard operating procedures.

Compliance with all relevant departmental legislation, policies and procedures.

Improve accuracy in service delivery. Filling of VIP and POOL reports and

approved contracts. Submit monthly and quarterly reports on agreed time

frames. Supervise staff (Human/equipment/Assets): Keep proper filing for all

records. Manage staff work attendance including leave. Manage performance

of staff (Implement Performance Management Development System)

Implement and manage Facilities processes, procedures and systems.

Compile operational planning for the team. Facilitate staff development.

ENQUIRIES : Ms. Precious Maimela Tel No: (011) 345 – 1538

APPLICATIONS : must be submitted online at https://jobs.gauteng.gov.za alternatively email to

gFleeTRecruitment@gauteng.gov.za. For general enquiries please conduct

Human Resources on 010 345 1538.

NOTE : It is our intention to promote representative (Race, Gender, and Disability) in

the Public Service through the filling of this post. Applications must be

submitted on form Z83(effective 01 January 2021), obtainable from any public

service department or on internet at www.dpsa.gov.za /documents. Received

applications using the incorrect application for employment (old Z83) will not

be considered. Each application for employment form must be fully completed,

duly signed and initialled by the applicant. Failure to fully complete, initial and

sign this form may lead to disqualification of the application during the selection

process. A fully completed, initialled, and signed new form Z83 (Section A, B,

C and D compulsory and (Section E, F and G ignore if CV attached) and a

detailed CV is required. Only shortlisted candidates will be required to submit

certified documents not older than six months on or before the day of the

interview following communication from Human Resources. NB: If you do not

receive any response within 3 months, please accept that your application was

unsuccessful. No faxed, post or hand delivered, and late applications will be

considered. All shortlisted candidates, including the SMS, shall undertake two

pre-entry assessments. One will be a practical exercise to determine a

candidate’s suitability based on the post’s technical and generic requirements

and the other must be an integrity (ethical conduct) assessment. It is the

applicant’s responsibility to have foreign qualifications evaluated by the South

African Qualifications Authority (SAQA). Suitable candidates will be subjected

to personnel suitability checks (positive Identity, qualification, fraud listing,

employment reference, and criminal record verification as well as the required

level of security clearance process). The logistics of which will be

communicated by the Department. Department reserves the right not to make

appointment to the advertised post.

CLOSING DATE : 21 August 2026

An appropriate Degree/Diploma in Transportation Management / Fleet Management / Logistics / Finance / Business Administration. 3 – 5 years’ experience in fleet management and knowledge in office administration. Driving license as an added advantage.

Administer requests from VIP and Pool clients: Manage the booking of chauffeur and VIP services. Verify the booking form signed by the delegated transport officer/manager/financial official as per the transport policy. Confirm the availability of the requested vehicle as per the request. Manage the client department to provide an authorised trip authorisation form (Z606) and driver’s license for the collection of vehicle/s. Monitor vehicles allocated to staff. Resolve all queries within acceptable time frame. Facilitate contract administration of short-term rentals: Manage all contracts as prescribed by entity. Approve contracts on Financial Information System. Verify that VIP section is completed on the application form and on the active contracts. Monitor records of daily contract activities. Send letters to clients whose contracts are about to expire and put them to the terms of the contract. Manage the cancellation of contract by the client. Manage the Fleet Management System for chauffeurs: Schedule drivers for chauffer services on Fleet Management System. Monitor and report the status of chauffeur bookings and vehicles allocated to officials. Compile Financial Information System reports and submit vehicle tracking reports timeously. Develop and facilitate the implementation of policies and procedures: Participate in the development, review and implementation of policies and standard operating procedures. Compliance with all relevant departmental legislation, policies and procedures. Improve accuracy in service delivery. Filling of VIP and POOL reports and approved contracts. Submit monthly and quarterly reports on agreed time frames. Supervise staff (Human/equipment/Assets): Keep proper filing for all records. Manage staff work attendance including leave. Manage performance of staff (Implement Performance Management Development System) Implement and manage Facilities processes, procedures and systems. Compile operational planning for the team. Facilitate staff development.

must be submitted online at https://jobs.gauteng.gov.za alternatively email to gFleeTRecruitment@gauteng.gov.za. For general enquiries please conduct Human Resources on 010 345 1538. It is our intention to promote representative (Race, Gender, and Disability) in the Public Service through the filling of this post. Applications must be submitted on form Z83(effective 01 January 2021), obtainable from any public service department or on internet at www.dpsa.gov.za /documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment form must be fully completed, duly signed and initialled by the applicant. Failure to fully complete, initial and sign this form may lead to disqualification of the application during the selection process. A fully completed, initialled, and signed new form Z83 (Section A, B, C and D compulsory and (Section E, F and G ignore if CV attached) and a detailed CV is required. Only shortlisted candidates will be required to submit certified documents not older than six months on or before the day of the interview following communication from Human Resources. NB: If you do not receive any response within 3 months, please accept that your application was unsuccessful. No faxed, post or hand delivered, and late applications will be considered. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process). The logistics of which will be communicated by the Department. Department reserves the right not to make appointment to the advertised post.

Applications: gFleeTRecruitment@gauteng.gov.za.