Auxiliary Service Officer

POST 27/58 : AUXILIARY SERVICE OFFICER REF NO: 3/1/1/1/2026/198

SALARY : R237 453 per annum (Level 05)

CENTRE : Limpopo (Polokwane)

REQUIREMENTS : Minimum requirements: Applicants must be in possession of a Grade 12

Certificate. No experience required. Job related knowledge: Computer literacy.

Basic understanding of maps and cadastral documents. Job related skills:

Good interpersonal relations. Good verbal and written communication.

Computer software. Good organising. Above average attention to detail.

DUTIES : Process documents for cadastral requirements. Receive and register

diagrams, general plans, sectional titles and survey records. Reproduce

cadastral documents for the registration copies. Administer cadastral

documents. Make ‘dummy trips’ and ‘mark out’ boards for all document vaults.

Ensure that worn-out hanging strips are replaced, and damaged documents

are repaired. Provide cadastral information to internal and external clients.

Extract and deliver documents requested by staff manning and public counters

on behalf of external clients. Supply cadastral information to external clients.

Capture cadastral data. Capture alpha-numeric data from cadastral documents

into the database. Correct captured errors/omissions in data when requested.

Scan cadastral documents. Scan all newly approved cadastral documents.

Attend to all requests and projects for rescans, missing images, Client Service

Centre and other divisions. Archive cadastral documents. Prepare and file all

these documents in their respective documents’ vaults. Conduct a random

check of the state of filing as well as the state of documents. Archive newly

approved cadastral documents and refill old documents. Insert mark out boards

and dummy trips in the place of extracted documents.

ENQUIRIES : Ms M Nkuna Tel No: (015) 495 1905

APPLICATIONS : Applications can be submitted by hand delivery during office hours to: 61

Biccard street, Polokwane, 0700 or by email to Post198@dlrrd.gov.za

NOTE : EE Targets: Coloured, Indian and White Males and Coloured, Indian and White

Females and Persons with Disabilities.

ANNEXURE K

Minimum requirements: Applicants must be in possession of a Grade 12 Certificate. No experience required. Job related knowledge: Computer literacy. Basic understanding of maps and cadastral documents. Job related skills: Good interpersonal relations. Good verbal and written communication. Computer software. Good organising. Above average attention to detail.

Process documents for cadastral requirements. Receive and register diagrams, general plans, sectional titles and survey records. Reproduce cadastral documents for the registration copies. Administer cadastral documents. Make ‘dummy trips’ and ‘mark out’ boards for all document vaults. Ensure that worn-out hanging strips are replaced, and damaged documents are repaired. Provide cadastral information to internal and external clients. Extract and deliver documents requested by staff manning and public counters on behalf of external clients. Supply cadastral information to external clients. Capture cadastral data. Capture alpha-numeric data from cadastral documents into the database. Correct captured errors/omissions in data when requested. Scan cadastral documents. Scan all newly approved cadastral documents. Attend to all requests and projects for rescans, missing images, Client Service Centre and other divisions. Archive cadastral documents. Prepare and file all these documents in their respective documents’ vaults. Conduct a random check of the state of filing as well as the state of documents. Archive newly approved cadastral documents and refill old documents. Insert mark out boards and dummy trips in the place of extracted documents.

Applications can be submitted by hand delivery during office hours to: 61 Biccard street, Polokwane, 0700 or by email to Post198@dlrrd.gov.za EE Targets: Coloured, Indian and White Males and Coloured, Indian and White Females and Persons with Disabilities. ANNEXURE K To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. MANAGEMENT ECHELON

Applications: Post198@dlrrd.gov.za