Chief Registry Clerk: Human Resource Management (X2

POST 27/114 : CHIEF REGISTRY CLERK: HUMAN RESOURCE MANAGEMENT (X2

SALARY : R338 106 per annum (Level 07)

CENTRE : Mthatha Ref No: DPWI 44/07/2025

Queenstown Ref No: DPWI 45/07/2025

REQUIREMENTS : National Senior Certificate, National Diploma (NQF Level 6 as recognized by

SAQA) in Records Management/ Public Management/ Human Resource

Management with 1-2 years’ experience in records management/ HR registry

environment. A valid driver’s license. Knowledge and Skills: Customer service.

Relevant Government policies and Directives. Public Service Regularity

Framework. Report writing. Negotiation. Interpersonal relations.

Communication. Facilitation. Computer literacy. Attention to detail.

Presentation. Working in a team. Ability to work under pressure. Ability to work

as a team and alone. Ability to handle correspondence. Good

communication skills (verbal and written). Competencies: Professional Ethics.

Information management. Time management. Programme and project

management. Ability to work with limited supervision. Taking initiative.

Contribute positively to the core values and ethics of the department.

DUTIES : Maintain efficient and effective record keeping and file management.

Implement and maintain the electronic records management system. Ensure

that the file plan is up to date in line with changes of the department. Keep

control over filing to prevent unnecessary duplicates or bulky items from being

placed on files. Custody and safe keeping of register of files opened.

Destruction register and register authorities. Responsible for closure of records

and tracing of records. Dispatching of outgoing items/ correspondence. Direct

supervision and in-service training of registry personnel. Ensure proper

archiving documents. Ensure that all files comply with NIMR Requirements.

ENQUIRIES : for Mthatha posts: Ms. V Potelwa at 047 564 8011/ Mr. V. Sokhahleleka at 072

567 2584, e-recruitment Technical Enquiries: e-recruitment-

bhisho@ecdpw.gov.za

for CH: Queenstown: Ms. N. Ndawo at 083 627 2151 / Ms. S. Nenene at 083

627 2151 / Mr. S. Mpumlwana 083 627 2151

NOTE : Mthatha: (Preference will be given to Coloured Male)

Queenstown: (Preference will be given to Youth Indian Male)

National Senior Certificate, National Diploma (NQF Level 6 as recognized by SAQA) in Records Management/ Public Management/ Human Resource Management with 1-2 years’ experience in records management/ HR registry environment. A valid driver’s license. Knowledge and Skills: Customer service. Relevant Government policies and Directives. Public Service Regularity Framework. Report writing. Negotiation. Interpersonal relations. Communication. Facilitation. Computer literacy. Attention to detail. Presentation. Working in a team. Ability to work under pressure. Ability to work as a team and alone. Ability to handle correspondence. Good communication skills (verbal and written). Competencies: Professional Ethics. Information management. Time management. Programme and project management. Ability to work with limited supervision. Taking initiative. Contribute positively to the core values and ethics of the department.

Maintain efficient and effective record keeping and file management. Implement and maintain the electronic records management system. Ensure that the file plan is up to date in line with changes of the department. Keep control over filing to prevent unnecessary duplicates or bulky items from being placed on files. Custody and safe keeping of register of files opened. Destruction register and register authorities. Responsible for closure of records and tracing of records. Dispatching of outgoing items/ correspondence. Direct supervision and in-service training of registry personnel. Ensure proper archiving documents. Ensure that all files comply with NIMR Requirements.