Deputy Director: Parliamentary And Cabinet Support Ref

POST 27/39 : DEPUTY DIRECTOR: PARLIAMENTARY AND CABINET SUPPORT REF

SALARY : R932 292 - R1 098 195 per annum (Level 11), (an all-inclusive salary package)

CENTRE : Head Office: Tshwane and Cape Town (Sessional)

REQUIREMENTS : An undergraduate qualification in Political Sciences, Public Management and

Administration or related field at NQF level 6 as recognised by SAQA. 3 years’

experience at Junior Management / Assistant Director is required.

Understanding of various Portfolio and cabinet Committees. Knowledge of

foreign policies. Understanding of Intergovernmental Relations framework.

Knowledge of NEPAD, SADC and sanctions and mechanism. knowledge of the

Public Finance Management Act (PFMA) and Treasury regulations. Knowledge

of the South African Constitution. Understanding of departmental legislation as

well as Human Resources legislation and prescripts. A valid drivers’ license.

Regular travel between Pretoria and Cape Town, particularly during

Parliamentary sitting. Willingness to travel frequently and work outside normal

office hours when operationally required. Ability to communicate with all levels

of management. Required skills and competencies: People Management and

Empowerment. Service Delivery Innovation. Client Orientation and Customer

Focus. Financial Management. Communication. Decision Making. Planning

and Organising. Exceptional organisational and coordination skills. Business

report writing. Strong written communication and editing skills. Computer

literacy (advanced Microsoft Office Suite). Strong administrative and document

management skills. Strong analytical skills. Problem-solving and conflict

management. Ability to manage multiple priorities and consistently meet tight

deadlines. Strong sense of accountability and ownership. Ability to work

independently with minimal supervision. Attention to detail. Influencing and

networking. Presentation skills. Facilitation skills. Negotiation skills.

Interpersonal relations. Professionalism, discretion and integrity. Patriotic,

Honesty, Integrity and Accountability.

DUTIES : The successful candidate will be responsible for, amongst others, the following

specific tasks: Provide support services to Parliamentary matters, portfolio-

selected committees and Cabinet matters. Coordinate multiple concurrent

Parliamentary and Cabinet workstreams. Track deadlines across the

Department and follow up with branches to ensure timely submissions.

Coordinate departmental interaction with Parliamentary Committees in

accordance with the Parliamentary programme. Render administrative and

technical support to departmental delegations attending Parliamentary

briefings and committee meetings. Manage the drafting, quality assurance and

submission of departmental responses to Parliamentary questions posed to

the Minister of Home Affairs. Facilitate and coordinate departmental responses

to Parliamentary and Cabinet enquiries. Coordinate inputs from relevant

branches and participate in the drafting and finalisation of Cabinet memoranda

for Cabinet consideration. Ensure departmental compliance with all

Parliamentary and Cabinet processes, policies and prescribed timeframes.

Monitor the implementation of decisions taken by Cabinet, Cabinet Committees

and Parliamentary Committees that are relevant to the Department. Maintain

accurate tracking systems and records of Parliamentary questions, committee

resolutions, Cabinet memoranda and Cabinet Committee minutes. Escalate

risks or delays that may impact compliance with Parliamentary or Cabinet

deadlines. Drive the implementation of the Batho Pele principles within the unit

in all interactions with internal and external stakeholders. Develop and

implementation of policy and procedure, directive acts and regulations.

Develop and review communications policies and code of practice for the

directorate. Implement governance processes, frameworks and procedures.

Ensure compliance with all audit requirements, quality and risk management

frameworks, standards and procedures. Monitor and ensure compliance with

legislation, regulations and DHA policies and procedures. Plan the production

of annual reports in line with corporate strategy. Ensure effective and efficient

management of human, physical and financial resources within the Unit. Coach

and guide staff on best practices and compliance with regulatory requirements.

ENQUIRIES : Head Office: Mr B Mathatho Tel No: (012) 406 4250

APPLICATIONS : Applications compliant with the “Directions to Applicants” above, must be

submitted online at https://erecruitment.dha.gov.za or

DGrecruitment@dha.gov.za

An undergraduate qualification in Political Sciences, Public Management and Administration or related field at NQF level 6 as recognised by SAQA. 3 years’ experience at Junior Management / Assistant Director is required. Understanding of various Portfolio and cabinet Committees. Knowledge of foreign policies. Understanding of Intergovernmental Relations framework. Knowledge of NEPAD, SADC and sanctions and mechanism. knowledge of the Public Finance Management Act (PFMA) and Treasury regulations. Knowledge of the South African Constitution. Understanding of departmental legislation as well as Human Resources legislation and prescripts. A valid drivers’ license. Regular travel between Pretoria and Cape Town, particularly during Parliamentary sitting. Willingness to travel frequently and work outside normal office hours when operationally required. Ability to communicate with all levels of management. Required skills and competencies: People Management and Empowerment. Service Delivery Innovation. Client Orientation and Customer Focus. Financial Management. Communication. Decision Making. Planning and Organising. Exceptional organisational and coordination skills. Business report writing. Strong written communication and editing skills. Computer literacy (advanced Microsoft Office Suite). Strong administrative and document management skills. Strong analytical skills. Problem-solving and conflict management. Ability to manage multiple priorities and consistently meet tight deadlines. Strong sense of accountability and ownership. Ability to work independently with minimal supervision. Attention to detail. Influencing and networking. Presentation skills. Facilitation skills. Negotiation skills. Interpersonal relations. Professionalism, discretion and integrity. Patriotic, Honesty, Integrity and Accountability.

The successful candidate will be responsible for, amongst others, the following specific tasks: Provide support services to Parliamentary matters, portfolio- selected committees and Cabinet matters. Coordinate multiple concurrent Parliamentary and Cabinet workstreams. Track deadlines across the Department and follow up with branches to ensure timely submissions. Coordinate departmental interaction with Parliamentary Committees in accordance with the Parliamentary programme. Render administrative and technical support to departmental delegations attending Parliamentary briefings and committee meetings. Manage the drafting, quality assurance and submission of departmental responses to Parliamentary questions posed to the Minister of Home Affairs. Facilitate and coordinate departmental responses to Parliamentary and Cabinet enquiries. Coordinate inputs from relevant branches and participate in the drafting and finalisation of Cabinet memoranda for Cabinet consideration. Ensure departmental compliance with all Parliamentary and Cabinet processes, policies and prescribed timeframes. Monitor the implementation of decisions taken by Cabinet, Cabinet Committees and Parliamentary Committees that are relevant to the Department. Maintain accurate tracking systems and records of Parliamentary questions, committee resolutions, Cabinet memoranda and Cabinet Committee minutes. Escalate risks or delays that may impact compliance with Parliamentary or Cabinet deadlines. Drive the implementation of the Batho Pele principles within the unit in all interactions with internal and external stakeholders. Develop and implementation of policy and procedure, directive acts and regulations. Develop and review communications policies and code of practice for the directorate. Implement governance processes, frameworks and procedures. Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedures. Monitor and ensure compliance with legislation, regulations and DHA policies and procedures. Plan the production of annual reports in line with corporate strategy. Ensure effective and efficient management of human, physical and financial resources within the Unit. Coach and guide staff on best practices and compliance with regulatory requirements.

Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za or DGrecruitment@dha.gov.za Applications must be submitted online at https://erecruitment.dha.gov.za sent to the correct address specified at the bottom of the posts, on or before the closing date, accompanied by a fully completed Application for Employment Form (New Z83, effective from 1 January 2021), obtainable at www.dpsa.gov.za, citing the correct post number and job title, and a comprehensive CV (citing the start and end date dd/mm/yy), job title, duties performed and exit reason for each employment period to be considered, as well as the details of at least two contactable employment references (as recent as possible), regardless of online or manual submission. Where a valid Driver's License and a Professional Driving Permit (PDP) is a requirement, this must be indicated on the CV. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Shortlisted candidates will also be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), relevant educational qualifications / RPL certificates / Academic Transcripts of completed qualifications, and Acting letters as directed. Furthermore, applicants who possess (a) foreign qualification(s), are required to submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity, will be subjected to an interview, various relevant tests and assessments, and employment suitability checks (credit, criminal, citizenship, qualifications, and employment references including verification of exit reasons, and conducting business with State). Once appointed, serving of a prescribed probation period, and obtaining of a security clearance appropriate to the post, will be required. Correspondence between the Department and candidates will be limited to shortlisted candidates, only. The DHA is a merit-based, equal opportunity and affirmative action employer. In line with its commitment to promoting representivity, in the filling of entry-level positions preference may be given to locally based candidates on grounds of affordability as well as to (unemployed) youth and the DHA’s interns and learners who have successfully completed their respective skills development programmes. In the filling of all posts, preference may be afforded to persons with disabilities, and in respect of SMS-level posts, to women. Persons falling in these categories and who meet the post requirements are preferred. The DHA complies with the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Applicants’ personal information will be used for recruitment purposes, retained where required for audit, and safeguarded against unauthorised disclosure, except where legally required. Submission of an application constitutes consent to such processing. OTHER POSTS

Applications: DGrecruitment@dha.gov.za