Office Manager: Office Of The Chief Director: Service

POST 26/249 : OFFICE MANAGER: OFFICE OF THE CHIEF DIRECTOR: SERVICE

SALARY : R487 197 - R537 897 per annum (Level 09)

CENTRE : Department of Social Development, Western Cape Government

REQUIREMENTS : An appropriate 3-year tertiary qualification (National Diploma/B-Degree) or

higher; A minimum of 3 years experience in rendering executive support

functions to top management. Competencies: Knowledge of the following:

Public Service reporting procedures; Modern systems of governance and

administration; Policies, regulations, internal arrangements and procedures;

SMS Manual; Financial Manual; Administrative and financial management;

Budget control and management; Procurement and tender administration;

Human resource management; All aspects pertaining to line functions within

the Department; Skills needed: Research; Analytical thinking; Financial

Management; Project Management; Managerial skills; Proven computer

literacy; Witten and verbal communication; Problem solving; Conflict

resolution.

DUTIES : Manage engagements: Ensure that the management support staff compiles

programmes; Render line administrative support services: Develop and

maintain systems in the office of the Chief Director’s Office that will contribute

towards improving efficiency in the office; Execute research, analyse

information and compile complex documents for the Chief Director: Conduct

research and compile comprehensive documents (not linked to a specific line

function) for the Chief Director with regard to issues forthcoming from

meetings; Provide Support to the Chief Director with regards to meetings;

Screen documents to determine actions/information/documents required for

the meeting; Manage resources of the of office of the Chief Director: Determine

and collate information with regards to the budget needs of the office of the

Chief Director; Remains up to date with regards to the applicable

prescripts/policies and procedures applicable to his/her work terrain to ensure

efficient and effective support to the Chief Director: Studies the relevant Public

Service and departmental prescripts/policies and other documents and ensure

that the application thereof is understood properly.

ENQUIRIES : Ms A Van Reenen Tel No: (021) 483 9392

An appropriate 3-year tertiary qualification (National Diploma/B-Degree) or higher; A minimum of 3 years experience in rendering executive support functions to top management. Competencies: Knowledge of the following: Public Service reporting procedures; Modern systems of governance and administration; Policies, regulations, internal arrangements and procedures; SMS Manual; Financial Manual; Administrative and financial management; Budget control and management; Procurement and tender administration; Human resource management; All aspects pertaining to line functions within the Department; Skills needed: Research; Analytical thinking; Financial Management; Project Management; Managerial skills; Proven computer literacy; Witten and verbal communication; Problem solving; Conflict resolution.

Manage engagements: Ensure that the management support staff compiles programmes; Render line administrative support services: Develop and maintain systems in the office of the Chief Director’s Office that will contribute towards improving efficiency in the office; Execute research, analyse information and compile complex documents for the Chief Director: Conduct research and compile comprehensive documents (not linked to a specific line function) for the Chief Director with regard to issues forthcoming from meetings; Provide Support to the Chief Director with regards to meetings; Screen documents to determine actions/information/documents required for the meeting; Manage resources of the of office of the Chief Director: Determine and collate information with regards to the budget needs of the office of the Chief Director; Remains up to date with regards to the applicable prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director: Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.