POST 26/193 : REGISTRY/RECEPTION CLERK: ARCHIVE ADMINISTRATIVE SUPPORT
SALARY : R237 453 – R279 708 per annum (Level 05)
CENTRE : Department of Cultural Affairs and Sport, Western Cape Government.
REQUIREMENTS : Grade 12 (Senior Certificate or equivalent qualification). Competencies:
Knowledge of the following: Knowledge of registry duties, practices as well as
the ability to capture data, and operate computer; Working knowledge and
understanding of the legislative framework governing the Public Service;
Knowledge of storage and retrieval procedures in terms of the working
environment; Understanding of the work in registry. Skills in the following:
Numeracy skills; Literacy skills; Language skills; Good verbal and written
communication skills; Ability to work in a team.
DUTIES : Attend to clients; Handle telephonic and other enquiries received; Receive and
register hand delivered mail/files; Receive all mail; Sort, register and dispatch
mail; Distribute notices on registry issues; Opening and close files according
to record classification system; Filing/storage, tracing (electronically/manually)
and retrieval of documents and files; Complete index cards for all files; Open
and maintain franking machine register; Frank post, record money and update
register daily; Undertake spot checks on post to ensure no private post is
included; Lock post in postbag for messengers to deliver to Post Office; Open
and maintain remittance register; Record all valuable articles as prescribed in
the remittance register; Hand delivers and signs over remittances to finance;
Send wrong remittances back to sender via registered post and record
reference number in register; Keep daily record of number of letters franked;
Electronic scanning of files; Sort and package files for archives and distribution.
ENQUIRIES : Ms A Kupe Tel No: 021 483 0411