Secretary

POST 27/258 : SECRETARY REF NO: SD/1/35/26/E (X2 POSTS)

SALARY : R237 453 per annum

CENTRE : Provincial Office

REQUIREMENTS : Grade 12. A qualification in Secretarial / Management Assistant / Office

Management or administration will be an added advantage. Computer Literacy

(Microsoft word, Excel, and PowerPoint). 0 – 1-year relevant experience in

office administration. Competencies: Organising, time management,

communication, and report writing skills. Ability to work under pressure.

DUTIES : Providing secretarial / receptionist support services to the director. Recording

and managing correspondence. Render administration support services.

Record incoming and outgoing documents and correspondence. Scheduling

meetings and managing the director’s diary. Provide logistical arrangements

for meetings, workshops. Scrutinise submissions and reports to ensure

compliance with basic standards. Manage client’s enquiries/complaints.

Managing incoming and outgoing telephone calls.

ENQUIRIES : MS K Nyoka Tel No: (018) 3882043/1688

APPLICATIONS : E-mail: SDRecruitmentPO@nwpg.gov.za

Grade 12. A qualification in Secretarial / Management Assistant / Office Management or administration will be an added advantage. Computer Literacy (Microsoft word, Excel, and PowerPoint). 0 – 1-year relevant experience in office administration. Competencies: Organising, time management, communication, and report writing skills. Ability to work under pressure.

Providing secretarial / receptionist support services to the director. Recording and managing correspondence. Render administration support services. Record incoming and outgoing documents and correspondence. Scheduling meetings and managing the director’s diary. Provide logistical arrangements for meetings, workshops. Scrutinise submissions and reports to ensure compliance with basic standards. Manage client’s enquiries/complaints. Managing incoming and outgoing telephone calls.

E-mail: SDRecruitmentPO@nwpg.gov.za To apply, submit a completed Z83 form and detailed Curriculum Vitae via e- mail or hand delivery. On the subject line of your e-mail, indicate the correct name of the post and the reference number include the department, also use the correct e-mail. All attachments for online submission must include the Z83 form and updated Curriculum Vitae only be in PDF Format, also as one document. Failure to do so, your application will be disqualified. Compliance: It is compulsory to fill all fields on the New Amended Z83 Form (81/971431) as prescribed with effect 01 January 2021, part of declaration must be signed, dated and initialed only on the first page. The Form is obtainable at any Public Service Departments and DPSA Website, www.dpsa.gov.za. Part A the applicant(s) must indicate the correct advertised Post name and Centre, Reference number. The Z83 Form must be accompanied by a recently updated Curriculum Vitae with full personal details, qualifications current and previous experience must be listed in date’s order, with relevant requirements of the post including three (3) names of contactable referees. Part B, C and D applicant must provide sufficient information relevant to the post applying for. Parts B, C and E fields for date of birth, work permit, business interest and preferred language, current study can be left blank, mark them as not relevant, and uses dashes or N/A if they don’t apply to you. Part E, F and G may not be fill if your CV already has the updated information. Applicant can skip experience section, but Part F is compulsory to be completed if you are seeking re- employment into the Public Service. Please note: It is a responsibility of a Person in possession of a foreign qualification to furnish the Department with an evaluation certificate from South African Qualifications Authority (SAQA) only when shortlisted. Only shortlisted candidate(s) for post will be required to submit certified documents on or before the day of the interview. NB: Successful completion of the Nyukela Public Service (SMS Pre Entry Certificate) is required prior to finalisation of an appointment into any SMS post. For more details on the pre-entry course visit: https: www.thensg.gov.za/training -course/sms-pre-entry programme. Note: All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: All shortlisted candidates including SMS, shall undertake two pre- entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applications received after the closing date will, as a rule will not be accepted. It will be expected of candidates to be available for interview process on a date, time and place as determined by the Department. Applicant(s) previous background/reference checks will be verified through contactable referees. Shortlisted candidate(s) will be required to undergo personnel suitability checks, which include criminal records, citizenship, financial credits, asset records, qualifications verification and vetting. The successful candidate will enter into an annual performance agreement. The candidate annually will be requested to disclose his/her financial interest. The Department reserves the right not to make appointment. Applicant requiring additional information regarding advertised post must direct their enquiries to the relevant person indicated. NB: Communication and Correspondence will be limited to short listed candidates only. If you have not heard from us within six (3) months after the closing date, please accept that your application has been unsuccessful. Applications can be submitted by hand delivery during office hours. NB: Regrettably due to excessive budget cuts, the department is not in a position to mee any travel and subsistence costs relating to the recruitment process for the shortlisted candidates. MANAGEMENT ECHELON

Applications: SDRecruitmentPO@nwpg.gov.za