Senior Administrative Officer

POST 26/77 : SENIOR ADMINISTRATIVE OFFICER REF NO: NDOH 60/2026

SALARY : R413 001 per annum, (plus competitive benefits)

CENTRE : Pretoria

REQUIREMENTS : Grade 12 certificate (NQF4) and National Diploma (NQF 6) in Management /

Office Administration/Office Management/Public Management/Public

Administration/ Business Management/Business Administration as recognized

by SAQA. At least three (3) years’ experience in the field of Administration.

Knowledge of departmental procedures with regard to finances, budgeting and

procurement. Sound and in-depth knowledge of relevant prescripts and

application of human resources as well as understanding of the legislative

framework governing the Public Service. Knowledge of Public finance

Management Act and Treasury Regulations and of LOGIS system and POPIA

Act. Good communication (verbal and written), problem solving, analytical,

planning, organizing, telephone etiquette, secretarial, basic financial and

budget management, and computer skills (MS Office package). Ability to work

independently and with a team. A valid driver’s license.

DUTIES : Control of documentation within the Chief Directorate. Prepare Chief

Directorate MANCO meetings. Manages the mail register, receiving,

registering and disseminating of documents to the relevant people. Ensure the

processing of the telephone queries. Administer human resources

management functions. Prepare submissions on vacant posts and

appointment of staff. Arrange interview sessions. Maintain leave register and

ensure that all leave taken is recorded, checked and that leave application

forms are submitted to Human Resources for capturing on PERSAL.

Administer the Directorate’s budget. Compile expenditure reports. Assist in the

allocation of budget to activities in the operation plan. Ensure the maintenance

of filing system. File all unit documents, ensure safekeeping of information and

documentations. Ensure the arrangement of meetings, workshops, functions

and accommodation and travel for official. Placement of orders and administer

payments for workshops, catering, conferences and departmental

entertainment. Liaising with travelling agencies for enquiries. Ensure and

provide logistical support to the Directorate. Ensure adequate provision of

stationery for the Chief Directorate’s office. Coordinate the procurement of

stationery and computer consumables.

ENQUIRIES : Ms G.C Shabangu Tel No: (012) 395 9157

Grade 12 certificate (NQF4) and National Diploma (NQF 6) in Management / Office Administration/Office Management/Public Management/Public Administration/ Business Management/Business Administration as recognized by SAQA. At least three (3) years’ experience in the field of Administration. Knowledge of departmental procedures with regard to finances, budgeting and procurement. Sound and in-depth knowledge of relevant prescripts and application of human resources as well as understanding of the legislative framework governing the Public Service. Knowledge of Public finance Management Act and Treasury Regulations and of LOGIS system and POPIA Act. Good communication (verbal and written), problem solving, analytical, planning, organizing, telephone etiquette, secretarial, basic financial and budget management, and computer skills (MS Office package). Ability to work independently and with a team. A valid driver’s license.

Control of documentation within the Chief Directorate. Prepare Chief Directorate MANCO meetings. Manages the mail register, receiving, registering and disseminating of documents to the relevant people. Ensure the processing of the telephone queries. Administer human resources management functions. Prepare submissions on vacant posts and appointment of staff. Arrange interview sessions. Maintain leave register and ensure that all leave taken is recorded, checked and that leave application forms are submitted to Human Resources for capturing on PERSAL. Administer the Directorate’s budget. Compile expenditure reports. Assist in the allocation of budget to activities in the operation plan. Ensure the maintenance of filing system. File all unit documents, ensure safekeeping of information and documentations. Ensure the arrangement of meetings, workshops, functions and accommodation and travel for official. Placement of orders and administer payments for workshops, catering, conferences and departmental entertainment. Liaising with travelling agencies for enquiries. Ensure and provide logistical support to the Directorate. Ensure adequate provision of stationery for the Chief Directorate’s office. Coordinate the procurement of stationery and computer consumables.

The Director-General, National Department of Health, Private Bag X399, Pretoria. 0001. Hand delivered application may be submitted at Reception (Brown Application Box), Dr AB Xuma Building, 1112 Voortrekker Rd, Pretoria Townlands 351-JR or should be forwarded to recruitment@health.gov.za quoting the reference number on the subject e-mail. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. Following the interview and technical exercise for SMS posts, the selection panel will recommend candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments). The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment batteries. Applications should be submitted on the new Z83 form obtainable from any Public Service department and should be accompanied by a CV only (previous experience must be comprehensively detailed). The Z83 must be fully completed (in line with DPSA Practice note), failure to comply will automatically disqualify the applicant. Applicants are not required to submit copies of qualification and other relevant documents on application. Certified copies of qualifications and other relevant documents will be requested prior to the final selection phase. Applications should be on one PDF format (If emailed). Applications received after the closing date and those that do not comply with the requirements will not be considered. It is the applicant’s responsibility to have foreign qualifications and national certificates (where applicable) evaluated by the South African Qualification Authority (SAQA). Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA). Your information will be used solely for the purpose of this promotion and will not be shared with third parties without prior consent unless required by law. The Department reserves the right not to fill the posts. The successful candidate will be subjected to personnel suitability checks and other vetting procedures. Applicants are respectfully informed that correspondence will be limited to short-listed candidates only. If notification of an interview is not received within three (3) months after the closing date, candidates may regard their application as unsuccessful. The Department will not be liable where applicants use incorrect/no reference number(s) on their applications. MANAGEMENT ECHELON

Applications: recruitment@health.gov.za