POST 26/87 : SENIOR ADMINISTRATIVE OFFICER REF NO: HRMC 54/26/5
SALARY : R413 001 - R486 501 per annum (Level 08), (a basic salary)
CENTRE : KwaZulu-Natal: Provincial Manager’s Office: Pietermaritzburg
REQUIREMENTS : An undergraduate qualification in Office Management and Technology,
Business Management, Administration Management or a related field at NQF
Level 6 as recognised by SAQA. A minimum of 2 years’ experience as an
Administrative Officer/ Chief Administration Clerk is required. Experience in the
administration of office budgets is required. Knowledge of National Treasury
Regulations. Extensive knowledge of various filing systems. Knowledge of the
Public Finance Management Act (PFMA). Knowledge and Understanding of
departmental Legislations and Prescripts. Knowledge of the Public Service
Regulatory Framework. Knowledge of Supply Chain Management processes
and procedures. Knowledge of the Human Resource Regulatory Framework.
A valid drivers’ license. Willingness to travel and work extended hours.
Required skills and competencies: Problem Solving. Planning and organising.
Planning and organising. Financial Administration. Analytical thinking. Verbal
and Written Communication. Interpersonal. Customer Focus. Attention to
Detail. Clerical and Administration. Multi-Tasking. Results and Achievement
focus. Teamwork. Time Management. Computer literacy. Patriotic, Honesty,
Integrity and Accountability.
DUTIES : The successful candidate will be responsible for, amongst others, the following
specific tasks: Provide administrative support in the unit. Perform general
administrative activities in support of the unit (travel, venues and
accommodation arrangements). Ensure the administration of office
correspondence, documents and reports (Compile letters, memorandums,
submissions, reports and minutes for the unit). Ensure the maintenance of
filling system for the unit. Compile financial and administration reports and
documents. Ensure compilation of budget and cash flow projections. Convene
and attend meetings and act as secretary during meetings. Ensure accurate
Completion of subsistence claims. Keep track of all incoming work and ensure
that all deadlines are met. Liaise with all stakeholders relevant to the unit.
Ensure the flow of information and documents in the unit. Ensure that forms
and documents related to claims, payments, invoices and consultant fees
relevant to the unit are processed. Provide office administration services in the
functional unit. Ensure innovation and service delivery within the Unit. Ensure
the implementation of effective risk and compliance management practices.
Ensure effective and efficient management of human, physical and financial
resources within the Unit. Coach and guide staff on best practices and
compliance with regulatory requirements.
ENQUIRIES : KwaZulu-Natal: Ms N Ngema Tel No: (033) 845 5003
APPLICATIONS : Applications compliant with the “Directions to Applicants” above, must be
submitted online at https://erecruitment.dha.gov.za KwaZulu-Natal: Physical
address: 181 Church Street, Pietermaritzburg, 3209.