About us
We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.
Why choose us
Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.
About the role
We are looking to appoint a Procurement Administrator and Technical Assistant to support the Senior Technical Manager within one of our portfolios. The role manages the end-to-end procurement cycle, technical maintenance workflows, service-level agreement administration, occupational health and safety compliance administration, and general office support.
You will help protect financial integrity through accurate general ledger coding and accrual tracking, monitor vendor performance against contracts, maintain audit-ready technical and safety records, and provide high-level operational support to the technical team and vendor network.
What you will bring
Grade 12 or equivalent.
A certificate or diploma in Bookkeeping, Supply Chain, Property or Facilities Management, Contract Administration, or Safety Management, such as SAMTRAC, NEBOSH or SHEQ basics.
A minimum of five years’ practical experience in technical administration, procurement, SLA management or OHS compliance within property or facilities management.
Working knowledge of Chase or similar workflow and procurement software, general ledger structures and procurement processes.
Sound understanding of SLAs, vendor KPIs, OHS requirements, B-BBEE certificates and statutory contractor compliance.
Basic bookkeeping and financial literacy, together with a technical understanding of building systems.
Strong Microsoft Office skills, particularly Excel and Word, with excellent administration and accurate minute-taking ability.
Strong planning, organisation, time management, communication, negotiation and problem-solving skills.
A methodical, proactive and detail-oriented approach, with the ability to work under pressure, use own initiative and handle confidential information.
What you will be doing
Load approved requisitions, issue purchase orders, allocate the correct GL codes and maintain accrual and payment-status records.
Open, assign and track work orders and purchase orders on Chase, verify completion and produce operational performance reports.
Maintain master SLA and contract trackers, monitor vendor KPIs, flag expiring contracts and report non-performance.
Manage vendor portal approvals and maintain B-BBEE certificates, Letters of Good Standing, section 37(2) agreements and other compliance documents.
Maintain OHS files, safety registers, incident logs and statutory service certificates, and coordinate OHS committee agendas and minutes.
Keep technical, SLA and OHS master files accurate, current, audit-ready and easily retrievable.
Highlight missing or expiring documents and escalate vendor non-compliance, safety hazards or operational risks.
Provide diary coordination, minute taking, calls, correspondence and ad-hoc operational support to the Senior Technical Manager.
Liaise professionally with Finance, Legal, Technical, Property Management, vendors, contractors, clients and tenants.
Comply with company policies, procurement controls, contractual obligations and statutory health and safety requirements.
If you are a highly organised and detail-oriented administrator with strong procurement, technical and compliance experience, we encourage you to apply for this role.
JHI is committed to striving for diversity and equitable representation in our workforce. Preference may thus be given to suitably qualified candidates as identified in our employment equity plan. Persons with disabilities are encouraged to apply.