About the Role
Job Purpose
The Fuel and Fleet Administrator is responsible for the end-to-end management of the branch fleet, including both permanent company vehicles and rental fleet. The role ensures optimal fleet availability, fuel control, compliance, maintenance, and cost efficiency.
Key Performance Areas: (Not totally inclusive)
Fleet Management (Permanent & Rental Fleet)
- Manage the full lifecycle of fleet vehicles (allocation, usage, returns, replacement)
- Coordinate vehicle licensing, permits, and compliance requirements
- Ensure all vehicles are roadworthy, serviced, and maintained on schedule
- Monitor vehicle availability and utilization
- Manage rental fleet arrangements, including bookings, returns, inspections, and supplier liaison
Fuel Management & Control
- Monitor and control fuel usage across all vehicles
- Investigate fuel variances, misuse, or irregular consumption
- Maintain accurate fuel records and reporting
- Ensure adherence to fuel policies and cost control measures
Administration & Reporting
- Maintain accurate fleet records and documentation
- Compile weekly and monthly fleet reports (usage, costs, maintenance, fuel spend)
- Track and manage service schedules, breakdowns, and repairs
- Process and verify invoices related to fleet and fuel
- Ensure all fleet files and registers are up to date
Compliance & Risk Management
- Ensure compliance with company policies, road safety regulations, and legal requirements
- Manage accident records, claims, and incident reports
- Conduct and document vehicle inspections
- Monitor and enforce driver compliance and vehicle usage policies
Supplier & Stakeholder Management
- Liaise with rental companies, service providers, and suppliers
- Negotiate and monitor service level agreements (SLAs)
- Support branch operations by ensuring fleet readiness
Qualifications, experience and other competencies
Grade 12 (Matric) – essential
- Relevant qualification in Logistics, Transport Management, Fleet Management, or Administration – advantageous
Experience
- Minimum 3–5 years’ experience in fleet and/or fuel administration
- Experience managing both rental and permanent fleet – preferred
- Proven experience in fuel monitoring and control systems
Skills & Competencies
- Strong administrative and organizational skills
- Excellent attention to detail and accuracy
- Ability to analyze fuel and fleet data
- Good problem-solving and decision-making skills
- Strong communication and interpersonal abilities
- Ability to work independently and under pressure
Technical Requirements
- Proficiency in Microsoft Excel and reporting tools
- Experience with fleet management systems (e.g., tracking, Greenfleet, telematics)
- Basic understanding of vehicle maintenance and operations
Other Requirements
- Valid driver’s license (Code B minimum)
- Willingness to work overtime when required
- High level of integrity and accountability
Interested candidates whose credentials best match the requirements can send their CV’s before close of business on 10 August 2026 with subject line “ Fleet controller "melanies@fidelity-services.com” & trevorm@fidelity-services.com
We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.
Fidelity Services Group (Pty) Ltd supports the global fair practice and business ethics on the continuous development of our human capital as the key resource to our success in the markets in which we participate.
Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.