Executive Personal Assistant: CIO

<p><img id="Picture_x0020_1" src="https://rmkcdn.successfactors.com/dd82a348/461743ac-ca78-42fa-8634-a.png" style="height:255.0px;width:600.0px"></p> <div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Purpose</b></H2> </div><div><p>To perform a supporting role to the Executive, by executing, organising and co-ordinating all personal assistant functions to optimise time management; thereby ensuring the Executives efficiency and effectiveness.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Responsibilities</b></H2> </div><div><ul> <li>Reconcile expenses on return of executives by completing the relevant spreadsheets.</li> <li>Arrange detailed travel plans and itineraries by compiling documents for travel related meetings.</li> <li>Co-ordinate preparation for external events in terms of organising time, venue, information required, travelling time, speeches, RSVPs, etc.</li> <li>Ensure cost effective office management by managing resources and minimising waste.</li> <li>Build collaborative relationships with internal and external stakeholders through effective and open communication and building rapport.</li> <li>Build trust by maintaining integrity and open communication.</li> <li>Keep abreast of relevant developments/events in stakeholders personal lives by acknowledging and responding appropriately (e.g. sending flowers)</li> <li>Manage the Executive's diary effectively to optimise his/her time by taking due cognisance of business priorities when planning and organising events and meetings.</li> <li>Book flight, car &amp; hotel reservations, both local and international, by communicating with the travel agents, ordering forex and organising visas.</li> <li>Coordinate and manage meetings by ensuring meeting requests are correct, up to date, time is optimised and organise all catering arrangements.</li> <li>Manage records by capturing, screening and storing correspondence, data and responses.</li> <li>Perform general administrative functions and manage office administration as required.</li> <li>Develop documentation for the executive by ensuring that the document conforms to Nedbank standards.</li> <li>Maintain discretion and confidentiality at all times by adhering to the Nedbank values.</li> <li>Minimise risk to the bank by adhering to policies and procedures.</li> <li>Ensure all calls are answered timeously in a professional &amp; friendly manner and are appropriately routed and screened.</li> <li>Project the correct image to internal and external stakeholders by maintaining a professional image at all times.</li> <li>Manage ad hoc queries/correspondence effectively  by ensuring that they are prioritised, escalated appropriately and resolved promptly by following up and closing off.</li> <li>Keep abreast of legislation and other industry changes that impacts on role by reading the relevant newsletters, websites and attending sessions.</li> <li>Understand and embrace the Nedbank vision and demonstrate the values through interaction with team and stakeholders.</li> <li>Improve personal capability and stay abreast of developments in field of expertise by identifying training courses and career progression for self through input and feedback from managers.</li> <li>Ensure personal growth and enable effectiveness in performance of roles and responsibilities by ensuring all learning activities are completed, experience practiced and certifications obtained and/or maintained within specified time frames.</li> <li>Ensure information is provided correctly to stakeholders by maintaining knowledge  &amp; sharing knowledge with the team.</li> <li>Contribute to a culture conducive to the achievement of transformation goals by participating in Nedbank Culture building initiatives.</li> <li>Participate and support corporate social responsibility initiatives for the achievement of key business strategies.</li> <li>Identify and recommend opportunities to enhance processes, systems and policies and support implementation of new processes, policies and systems.</li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Essential Qualifications - NQF Level</H2> </div><ul style="margin-top:0.0;margin-bottom:0.0"><li>Matric / Grade 12 / National Senior Certificate </li><li>Diploma </li></ul></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Preferred Qualification</H2> </div><div><p>Business related Diploma (focus on arranging ad hoc events/EQ/SQ)</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Minimum Experience Level</H2> </div><div>5 years experience as senior personal assistant</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Technical / Professional Knowledge</b></H2> </div><ul style="margin-top:0.0;margin-bottom:0.0"><li>Administrative procedures and systems </li><li>Banking procedures </li><li>Business principles </li><li>Business terms and definitions </li><li>Data analysis </li><li>Governance, Risk and Controls </li><li>Relevant regulatory knowledge </li><li>Relevant software and systems knowledge </li><li>Business writing skills </li><li>minutes taking </li></ul></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Behavioural Competencies</H2> </div><ul style="margin-top:0.0;margin-bottom:0.0"><li>Communication </li><li>Energy </li><li>Initiating Action </li><li>Stress Tolerance </li><li>Work Standards </li><li>Planning and Organizing </li></ul></div></div><p style="line-height:18.9px"><img alt="" height="228" src="https://rmkcdn.successfactors.com/dd82a348/61ad7a3f-eb85-4980-a04c-e.jpg" style="height:75.0px;width:600.0px" width="245"></p> <p style="line-height:18.9px">---------------------------------------------------------------------------------------</p> <p style="line-height:18.9px"><span style="color:#006341"><em><b>Please contact the Nedbank Recruiting Team at +27 860 555 566 </b></em></span></p>